Assistant, Facilities
CAA
Los Angeles, CAThis was removed by the employer on 4/3/2020 3:04:00 PM PST
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Full Time Job
Job Description
As a Facilities Assistant you will support the Facilities Manager as it relates to Administrative and Facilities support. The primary focus of this role is to support all aspects of management pertaining to the property. This position is ideal for a candidate who wants a career in facilities operations rather than talent and entertainment management.
Responsibilities:
• Administrative duties include heavy phones, coordinating meetings and schedules in Outlook, preparing expense reports, producing correspondence, file management, special projects and personal assistance as needed.
• Focused on customer service and communicating in a personable friendly demeanor.
• Order janitorial supplies.
• Assists in requesting housekeepers.
• Assists in office to office moves.
• Assists in contacting vendors for services and repairs.
• Submits work orders to building management.
• Tracking and updating floor maps.
• Help coordinate open offices for visiting agents/execs.
Qualifications:
• At least 1-2 years of Administrative and or Facilities Management experience
• The ideal candidate should be motivated, quick-thinking and open to working in an environment where he/she is capable of performing administrative tasks.
• Can anticipate needs, efficient and can execute.
• High aptitude for troubleshooting problems.
• Highly flexible, highly organized.
• Strong organizational and communication skills.
• Ability to pay close attention to detail and accuracy.
• Ability to meet deadlines, and able to juggle multiple tasks simultaneously.
• Willingness to work early mornings or late nights.
• Computer literate (Power Point, Word, Excel, Outlook).
• Shared value mindset and able to contribute in a fast paced environment.
Education:
• A Bachelor's degree is preferred.