Executive Coordinator
Blue Sky Studios
Greenwich, CTThis was removed by the employer on 9/5/2018 2:04:00 PM PST
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Full Time Job
JOB DESCRIPTION
• The primary role of the Production Coordinator is to support the SVP of Production in the execution of various tasks and studio initiatives.
• They will be involved in prioritizing work, planning and execution of initiatives under the direction of the SVP.
Essential Functions/Responsibilities:
• Managing calendars and scheduling meetings
• Prepping for meetings (agendas, room set-up, etc.)
• Assisting with the running of meetings (run equipment, etc.)
• Taking clear, concise notes during meetings
• Distributing meeting notes in a timely manner
• Assist with communication and act as a liaison between SVP and project teams
• Tracking projects and milestone
• Reporting on projects and milestones
• Ordering and picking up lunches/dinners for meetings.
• Photocopying, faxing and shipping
• Help to ensure that the correct processes are being followed and meetings are scheduled in order for department work to start in an efficient manner.
• Organize department extra-curricular activities (field trips, screenings, outings, etc.)
• Serves as a representative of the Blue Sky Studios displaying courtesy, tact, consideration, teamwork and professionalism in all interactions with other members of the studio community and with the public.
Qualifications:
Education and/or Experience Required:
• Bachelor degree in related field or equivalent experience.
• 2 years successful production experience as a Production Coordinator or similar.
Skills
, Abilities, Special Licenses or Certificate:
• Demonstrated experience and proficiency at using Microsoft office software: MS Word, Excel, Project, etc.
• Demonstrated successful experience working in a team environment
• Ability to work professionally while maintaining a pleasant/positive attitude in a high stress environments with hard deadlines.
• Ability in Shotgun or similar production tracking system a plus
• Ability to multi-task and to adapt to changing departmental needs.
• Ability to learn new software easily.
• Detail oriented.
• Excellent communication skills (written, oral & interpersonal)
• Excellent time management and organizational skills.
• Demonstrated ability to troubleshoot and to anticipate problems and proactively come up with possible solutions
• Demonstrated ability to proactively follow through on assignments, in a timely manner
• Mac or Windows proficiency, Photoshop, MSWord, Excel, data base entry software, and other software as applicable
• Must be able to work effectively in a fast paced environment with hard deadlines
• Must be able to interact with employees at all levels of the company, artistic/creative individuals as well as those in management
• Ability to relate to and effectively communicate with all levels of employ
• Strong verbal and written communication skills
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.