Executive Assistant
BET
Burbank, CAThis was removed by the employer on 8/6/2018 2:55:00 PM PST
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Full Time Job
Provide administrative support to busy SVP. Serve as main point of contact for Original Movies department, keeping lines of communication open between SVP and all direct reports, internal departments, and external partners. Maintain department organization by tracking projects in development and coordinating with production teams during prep, shooting, and post production of films. Essential duties include managing calendar, scheduling meetings, answering phones, booking travel, taking notes during meetings, and maintaining tracking grids.
Specific Duties:
• Answer phones, roll calls, and initiate conference calls
• Manage busy calendar; coordinate all meetings and set visits
• Schedule and prepare for meetings by briefing attendees and providing relevant materials
• Plan and make all travel arrangements for frequent business trips
• Prepare monthly travel and expense reports
• Serve as gatekeeper for internal/external information, re-route key info through proper channels
• Prepare decks and other presentations
• Update and distribute relevant charts
• Take notes during meetings
• Manage department intern
Other Responsibilities:
Manage and log incoming submissions
• Track projects in development
• Submit notes on scripts and cuts for projects as needed
• Responsible for maintaining digital and other files
• Create clips from movies for press
• Coordinate movie screenings
• Assist the rest of the department as needed
• Basic Qualifications
• At least 1-2 years prior administrative experience in entertainment
• Excellent organizational and written and verbal communication skills
• Able to perform efficiently, professionally, and amicably under stress and deadlines
• Proficient in Outlook, Power Point, and Excel