Executive / Personal Assistant
ATN EntertainmentHollywood, CA
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ATN Entertainment is a Talent Management and Production Company located in Hollywood, CA.
We are looking for a personal / executive assistant to provide exceptional, professional business and personal support to the CEO of the company. Utmost in confidentiality, NOT a first job, career assistant would be amazing but not required!
Provide administrative assistance, write and edit emails, draft memos, and prepare communications on the executive's behalf
Perform minor accounting duties (expenses, etc)
Answer calls (when back in office), send and respond to emails in polite and professional manner
Always be 10 steps ahead
Manage executive's calendar, which includes making appointments and prioritizing the most time-sensitive matters, schedule and send reminders
Keep an eye on CEO emails, take care of those you can and remind CEO of pending emails, etc.
Gather documents to prepare for meetings
Act as a liaison, buffer, and represent the CEO with staff, associates and clients
Update internal databases
Constant lookout for more efficient ways to run the office and troubleshoot issues
Oversee the internship department
Take meeting notes
Book reservations, buy client/staff gifts, alert CEO to client and associate birthdays, etc.
· 5+ years as an executive / personal assistant
· Strong familiarity with office procedures
· Strong communication skills
· Must be discrete and maintain confidentiality
· Outstanding organizational skills
· Proactive at problem-solving
· Experience with google calendar, Dropbox, Zoom, google docs and google sheets
· Ability to multi-task
· Tech savvy