Administrative Assistant
ASCAP
New York, NYThis was removed by the employer on 7/15/2019 9:13:00 PM PST
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Full Time Job
Job Description:
We're looking for someone to join us at ASCAP as an Administrative Assistant. You'll be a critical team member responsible for administrative support of ASCAP's Strategy & Business Development group. You'll gain valuable experience working with teams in a variety of areas, including Administrative Services, Strategy & Business Development, Data Strategy & Business Intelligence, and Digital Products.
Responsibilities
• Provide administrative support to the Strategy & Business Development team.
• Interact and correspond with all levels within the organization and external organizations including senior management.
• Prepare and revise written documents and correspondence as needed.
• Provide calendar support.
• Coordinate travel arrangements, car rentals, and create itineraries and travel packets.
• Create expense reimbursement forms and track various business expenses.
• Coordinate onsite and offsite meetings.
• Liaise with outside vendors as necessary.
• Create and/or maintain accurate files, as applicable.
• Assist with events planning and workshops as needed.
• Maintain confidentiality of sensitive information.
Requirements
• A minimum of 1 year of experience in a similar role; media/music industry interest preferred
• Exceptional written and verbal communication skills
• Ability to take direction and follow through on tasks with the highest level of detail
• Ability to work productively when supervisors are out of the office
• Ability to exercise good judgment and maintain the highest level of confidentiality
• Ability to multi-task and handle shifting priorities/deadlines with grace and a positive attitude
• Ability to work well in a team environment
• Ability to prioritize work responsibilities
• Proactive approach and responsive to inquiries
• Reliable and punctual
• Trustworthy with the highest personal code of ethics and integrity
• Flexible to work overtime and/or shifting hours as needed
• High level of proficiency with MS Office (Excel, PowerPoint, Word)
Besides providing a unique and dynamic work environment, there are a few other reasons you should consider ASCAP in your career planning. We also offer generous benefit options that are comprehensive and provide the flexibility that most employees want and need. These health care and financial plan options include the following:
• A choice of either network only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
• Vision plan that offers both in and out- of network provider options
• Immediate eligibility for 401(k) participation with an employer provided match
• An additional Employer paid retirement savings program regardless of your participation in the 401(k) Plan
• Generous time-off policy
• Health care and dependent care flexible spending accounts
• Short term disability Insurance / salary continuation and Long term disability insurance
• Company provided basic life and accidental death and dismemberment insurance
• Supplemental and dependent life insurance options