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Cultural Relations Assistant
American Film Institute
Los Angeles, CA
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AMERICAN FILM INSTITUTE
JOB DESCRIPTION
POSITION: Cultural Relations Assistant
DEPARTMENT: AFI FEST
LOCATION: Los Angeles Campus
ASSIGNMENT: 11/1/18 - 11/15/18
PRINCIPAL RESPONSIBILITIES:
The Cultural Relations Assistant is responsible for assisting with the fulfillment of contract benefits for all Cultural supporters, supported films and related cultural events.
PRINCIPAL DUTIES:
• Utilize the AFI FEST Guest Services section of the AFI FEST database to keep track of cultural supporters and related films attending the festival.
• Assist the AFI FEST Senior Manager, Guest Services and Cultural Relations in handling all paperwork related to Cultural Relations, including contracts and any other paperwork as assigned.
• Assist in the coordination, planning and execution of cultural events and activities, including brunches, receptions and dinners.
• Assist with cultural administrative duties, including contracts, schedules, tracking and ticketing as needed.
• Responsible for delivery of Cultural supporter packets to consulates and other agencies.
• Daily management of cultural passes and ticket packets distribution, and the setting up of will call tables where necessary.
• Assist the AFI FEST Senior Coordinator, Guest Services (Travel) and AFI FEST Coordinator, Guest Services (Hotel) with overseeing the cultural partner check-in area at galas and other screenings.
• Assist with the management of guest lists for AFI FEST Cultural events.
• Perform other duties and responsibilities as assigned.
EXPERIENCE/SKILLS REQUIRED:
• Bachelor's degree required.
• Minimum one-year experience working in the entertainment community on an administrative level.
• Working knowledge of film festivals and the local film community.
• Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities while not losing sight of the big picture.
• Ability to work independently while being an integral member of a high-functioning team.
• Proven project management skills with the ability to take a project from conception through completion with minimal supervision.
• Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms.
• Strong time management, organizational and multi-tasking skills coupled with the ability to work independently and with minimal supervision.
• Strong diplomacy skills and professionalism are mandatory; this includes the ability to maintain complete confidentiality and discretion.
• Excellent computer and Internet research skills with strong knowledge in Word, Excel, and FileMaker Pro for a Mac environment.
• Possess a positive and professional attitude with the ability to work as a member of a high-energy, results oriented team.
• Ability to deal with rapidly shifting priorities in a fast-paced team environment.
• Ability to work calmly under pressure.
• Personal integrity and the ability to inspire confidence and trust.
• Foreign languages (written and/or spoken) a plus, especially French and/or Spanish.
SUPERVISION:
The Cultural Relations Assistant, AFI FEST performs all duties and responsibilities under the guidance and supervision of the Senior Manager, Guest Services and Cultural Relations, AFI FEST.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Film Festivals Category
Browse the Marketing Category
Search for Cultural Relations Assistant jobs in Los Angeles-CA
AMERICAN FILM INSTITUTE
JOB DESCRIPTION
POSITION: Cultural Relations Assistant
DEPARTMENT: AFI FEST
LOCATION: Los Angeles Campus
ASSIGNMENT: 11/1/18 - 11/15/18
PRINCIPAL RESPONSIBILITIES:
The Cultural Relations Assistant is responsible for assisting with the fulfillment of contract benefits for all Cultural supporters, supported films and related cultural events.
PRINCIPAL DUTIES:
• Utilize the AFI FEST Guest Services section of the AFI FEST database to keep track of cultural supporters and related films attending the festival.
• Assist the AFI FEST Senior Manager, Guest Services and Cultural Relations in handling all paperwork related to Cultural Relations, including contracts and any other paperwork as assigned.
• Assist in the coordination, planning and execution of cultural events and activities, including brunches, receptions and dinners.
• Assist with cultural administrative duties, including contracts, schedules, tracking and ticketing as needed.
• Responsible for delivery of Cultural supporter packets to consulates and other agencies.
• Daily management of cultural passes and ticket packets distribution, and the setting up of will call tables where necessary.
• Assist the AFI FEST Senior Coordinator, Guest Services (Travel) and AFI FEST Coordinator, Guest Services (Hotel) with overseeing the cultural partner check-in area at galas and other screenings.
• Assist with the management of guest lists for AFI FEST Cultural events.
• Perform other duties and responsibilities as assigned.
EXPERIENCE/SKILLS REQUIRED:
• Bachelor's degree required.
• Minimum one-year experience working in the entertainment community on an administrative level.
• Working knowledge of film festivals and the local film community.
• Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities while not losing sight of the big picture.
• Ability to work independently while being an integral member of a high-functioning team.
• Proven project management skills with the ability to take a project from conception through completion with minimal supervision.
• Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms.
• Strong time management, organizational and multi-tasking skills coupled with the ability to work independently and with minimal supervision.
• Strong diplomacy skills and professionalism are mandatory; this includes the ability to maintain complete confidentiality and discretion.
• Excellent computer and Internet research skills with strong knowledge in Word, Excel, and FileMaker Pro for a Mac environment.
• Possess a positive and professional attitude with the ability to work as a member of a high-energy, results oriented team.
• Ability to deal with rapidly shifting priorities in a fast-paced team environment.
• Ability to work calmly under pressure.
• Personal integrity and the ability to inspire confidence and trust.
• Foreign languages (written and/or spoken) a plus, especially French and/or Spanish.
SUPERVISION:
The Cultural Relations Assistant, AFI FEST performs all duties and responsibilities under the guidance and supervision of the Senior Manager, Guest Services and Cultural Relations, AFI FEST.
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