Coordinator, National Advancement
American Film Institute
Los Angeles, CAThis was removed by the employer on 2/26/2020 2:02:00 PM PST
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Full Time Job
AMERICAN FILM INSTITUTE
JOB DESCRIPTION
POSITION: Coordinator, National Advancement
DEPARTMENT: Advancement
LOCATION: Los Angeles Campus
PRINCIPAL RESPONSIBILITIES:
The Coordinator, National Advancement supports the Director, National Advancement in the engagement of major gifts for the American Film Institute, focusing primarily on two key constituencies, the AFI National Council and alumni of the AFI Conservatory. The Coordinator is also responsible for a high level of multi-tasking across all core administrative functions as well as prospect strategy and research, event coordination, fundraising proposal and presentation support and special projects.
PRINCIPAL DUTIES:
• Work with the Director, National Advancement to manage donor projects involving AFI's National Council, AFI's Alumni and major donor prospects in order to help ensure that priority projects are completed in a timely manner and at a high-quality level.
• Plan and schedule donor meetings and coordinate follow-up for Director, National Advancement as needed.
• Manage administrative functions including calendar management, expense reports, supplies, subscriptions and maintenance of department files.
• Manage special projects and events as assigned by the Director, National Advancement, including the development of solicitation materials, follow-up, donor events, donor recognition and benefit fulfillment.
• Develop detailed research briefings on prospective and current donors utilizing on-line databases, existing files and other research tools.
• Coordinate pledge reminders, gift transmittals and acknowledgements for National Council and Alumni contributions.
• Fulfill National Council and other major donor special requests.
• Work with colleagues in the Advancement department to maintain Tessitura database.
• Liaise with the AFI Special Event team in supporting National Council and other AFI major fundraising events.
• Perform other duties as assigned.
EXPERIENCE/SKILLS REQUIRED:
• Bachelor's Degree required.
• Two years administrative/executive assistant experience preferred.
• Advancement, special events or other fundraising experience preferred.
• Exceptional project management skills, including accuracy and attention to detail.
• Excellent oral and written communication skills, including strong grammatical and proofreading abilities.
• Strong diplomacy skills and consistent professionalism are mandatory; this includes the ability to maintain complete confidentiality and discretion
• Highest level of proficiency related to all core administrative functions, including computer proficiency with expertise in Microsoft Word, Excel and Keynote; experience with donor database management and on-line research databases.
• High proficiency working with the Tessitura database is essential.
• Strong self-motivation and self-initiative; ability to take direction as well as work independently on multiple projects.
• Proven ability to handle numerous details with appropriate follow up and reporting activities.
• Ability to establish and maintain rapport with staff, faculty, high-level donors, patrons and guests in a professional environment.
• Personal integrity and the ability to inspire confidence and trust.
• Experience or knowledge of film preferred.
SUPERVISION:
The Coordinator, National Advancement performs all duties and responsibilities under the guidance and supervision of the Director, National Advancement.