Accounts Payable / Accounting Assistant
Amblin Partners
Universal City, CAThis was removed by the employer on 8/20/2019 2:19:00 PM PST
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Full Time Job
We are hiring an Accounts Payable / Accounting Assistant to join our Accounting & Finance team. This position will be the Assistant to the Chief Accounting Officer and report therein, but will assist the entire accounting department, performing mainly accounts payable duties.
Essential Duties and Responsibilities will include but may not be limited to:
* record invoices, expense reports and credit memos in the A/P accounting module for different entities
* sort and separate A/P mail
* match invoices to back-up documentation
* obtain authorization to pay
* provide and/or review account coding
* manage new vendor setups including W-9 forms from vendors
* maintain A/P files including: unpaid invoices, paid invoices, purchase orders, receiving documents and W-9s
* manage weekly payment cycles, including matching payments to supporting invoices and mailing out checks weekly
* maintain excellent communication and relationships with vendors and employees
* prepare monthly reports for management in order to track/manage costs
* assist with month-end accruals
* assist in annual 1099 preparation
* reconcile credit card statements to back up on a monthly basis
* reconcile travel authorizations from travel companies to charges on corporate cards
* process bank deposits, including taking some deposits to the bank
* administrative responsibilities, such as filing, ordering office supplies, light phones and scheduling
* prepare monthly bill backs
* develop and implement accounting procedures by analyzing current procedures; recommending changes
* assist in annual and off-cycle audit preparations
* ad hoc reporting and assistance with projects
* answer accounting and financial questions by researching and interpreting data
* communicate status of work and issues with managers in a timely basis
* protect organization's value by keeping information confidential
The ideal candidate will have the following qualifications and experience:
* intermediate excel skills - applicants will be tested on skill level
* Great Plains experience not required, but a plus
* use of Concur for expense reports not required, but a plus
* Bachelor's degree from a four your college or university; or one to two years related experience and/or training; or equivalent combination of education and experience
* excellent multi-tasking and organizing abilities; prioritizes and plans work activities; uses time efficiently
* high level of integrity, handling proprietary and confidential information; promotes confidence with other employees in handling sensitive data