Assistant, Executive Team

This is a Full Time Job

Assistant, Executive Team
Amblin New York, NY

Currently seeking an assistant to support our executive team. Must be comfortable in a fast-paced environment and take ownership of tasks. Professional demeanor and ability to maintain the highest level of confidentiality required.

Candidates should have previous industry experience at a production company, studio, agency or on film productions. A candidate will have the opportunity to further develop the key skills of working in a production or studio office environment, such as but not limited to: rapid information processing, effective time and task management, professional communication with internal and external stakeholders, and creative problem-solving.

Job duties include but will not be limited to:

• Coordinating and communicating closely with the LA-based executive team on both long- and short-term tasks and projects.

• Working daily in conjunction with executive house team and providing updates on scheduled events and daily movements.

• Organization of materials and coordinating logistics related to creative projects in various stages of development.

• Prioritizing requests, questions, and understanding the flow of a workday.

• Connecting and forwarding calls upon request and maintaining professional phone etiquette.

• Notetaking, transcribing and drafting/editing of various texts.

• Greeting and providing hospitality to office guests. Serving as a point of contact to high-profile talent and partners while ensuring that standards are always upheld with an emphasis on practicing professional discretion.

• Having basic knowledge of Apple products and a basic comfort with software including Mac OS, Zoom, Microsoft Office, Box, and technology-related tasks including connecting a computer to a TV via HDMI and running presentations.

• Providing additional in-person office support to other personnel as needed.

Typical work hours will be 9:00 a.m. - 7:00 p.m. but may vary. Additional hours and weekend work will be required as needed.

This is a position ideally suited to candidates with at least two-to-three years of experience in the entertainment industry.

Additional Comments: Position will be located on site at the office five days a week in person.