Visual Effects Department Coordinator
Amazon Studios
Culver City, CAThis was removed by the employer on 11/19/2021 8:21:00 PM PST
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Full Time Job
Are you interested in shaping the future of movies and television?
Amazon Studios is the movies and television development and production arm of Amazon. It is our role to produce original content and license studio programs worldwide in exclusive service of Amazon's Prime Video customers. We need your passion, innovative ideas, and creativity to help take us to new heights.
We are currently seeking an experienced visual effects production coordinator to support the visual effect department. You will be organizing and tracking each show from setup through production and wrap deliverables. This role will be both internal and external facing, as you work with stakeholders at the studio and show level. You will leverage your excellent organizational skills while handling both sensitive and confidential material for our stakeholders.
Responsibilities
• Manage daily, weekly, monthly schedule for Global Head of Visual Effects
• Assist in the breakdown of scripted materials to determine scope of visual effects
• Assist in the preparation of bid packages for both internal and vendor input.
• Assist in gathering availability information for VFX show side keys (Freelance VFX Supervisors/VFX Producers)
• Prepare agendas and presentations for management meetings; coordinate meeting summaries; ensure distribution to appropriate executives; monitor and/or follow up on items
• Coordinate domestic and international travel arrangements
• Compile, distribute, and store production documents (e.g., contracts, call sheets, calendars, vendor lists, reports and schedules) on the studio network
• Track and process approvals and production payments with BA, Legal, and Finance
• Assisting in key shows by maintaining a checklist for each show to ensure major milestones are met (e.g. budget lock, budget approval, kick-off calls, deliverables, international filming activity, etc.)
• Facilitate communication with the show level and studio departments (e.g. casting, business affairs, legal, finance, PR/marketing, etc.)
• Coordinate kick-off calls with development for each individual project
• Update and distribute studio contact lists and ensure that they are managed per studio requirements.
• Maintain relationships with vendors, studio and show level counterparts
• Track show wrap-out memos and storage facilities for asset transfer and disposal as needed
• Assist and facilitate general requests and communication to ensure shows are following studio guidelines and procedures.
• Assist and facilitate archiving of shows and asset wrap delivery for VFX shows following studio guidelines and procedures.
• Assist and facilitate general requests in regard to virtual production and any support needed.
• Tracking airtable data and creating overview reports.
• Additional department level duties as they arise in support of the VFX Department overall.
Qualifications
• 3 years of experience as a VFX production coordinator or 3 years of experience in an production based executive/administrative assistant position.