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Office Manager
Agency for the Performing Arts
Beverly Hills, CA
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Role: Office Manager
Employee Class: Full Time
Location: Beverly Hills
The Agency for Performing Arts (''APA''), one of the largest diversified talent agencies in Beverly Hills, is seeking an Office Manager to join our team.
Position Overview
The Office Manager is an invaluable and highly visible member of our team. In this role, you will work to make sure all employees are set up for success by having the right tools at their disposal and by ensuring that our office systems are as efficient as possible.
We're looking for someone to come in, roll up their sleeves, and own the Office Manager role.
As the Office Manager, you'll wear many hats and be the go-to person for all thing's operations: from facilities, to tools, vendors and office appearance and atmosphere.
The Office Manager will receive administrative guidance from the Chief Administrative Officer but will be expected to respond directly to requests from different professionals on the team, as well as coordinate with other departments, clients, and outside vendors for various tasks.
The ideal candidate is someone who:
-prides him/herself on being able to anticipate needs of the company; you foresee and solve for potential landmines
-a master project manager and proactive problem-solver; you are always thinking two steps ahead
-asks the right questions and approaches tasks thoughtfully
-organized and detail-oriented: the ''small stuff'' matters to you
-double and triple checks details; and can be counted on to follow through
-works well independently and in a team with a positive attitude, professional presence and exceptional customer service
-excellent interpersonal skills; ability to get along with diverse personalities; exhibits tact, professional attitude, maturity and flexibility
Responsibilities & Duties:
Office Administration
-support the office administratively by being the ''go-to'' person
-no task is too big or too small
-create an enviable work environment; ensure that that executives, employees, clients, and guests visiting or working in the Beverly Hills office have a pleasant experience
-with the assistance of housekeeping and facilities vendors, you will ensure that the common areas, kitchens, and conference rooms of the office stocked and impeccably organized
-regularly schedule the maintenance of office equipment (faxes, copiers, etc.)
-organize & help distribute the ordering, stocking and maintaining of supplies for kitchens, conference/meeting rooms, office supplies for all staff members
Facilities Management
-understanding of facilities in terms of electrical, cleaning, etc. is a plus
-implement and manage a facilities helpdesk and ticket system to track employee requests and facilities issues
-serve as tenant representative and liaison with building management for facility and visitor requests
-coordinate any maintenance and/or alteration of office areas and equipment (including layout/ arrangement and housekeeping of office facilities)
-daily upkeep of kitchen, conference rooms and other common areas (i.e. picking up glassware, dishes, etc., removing papers or food and straightening general appearance)
-distribution of building access keys and back-up to security access cards
-support with other miscellaneous duties as assigned
Required Experience & Skills
-3+ years of experience as an Office Manager, Office Administrator, or Administrative Assistant in a professional, office environment is desired
-Bachelor's degree from an accredited University is highly preferred
-Experience in the Music or Entertainment industry is a plus
-Solid understanding and working knowledge of office processes and procedures
-Physical Requirements - This position involves standing, walking and occasionally kneeling, bending and lifting to 30 lbs.
To Apply
Please send your resume and cover letter outlining why you are a good fit for this job. Include job title in the subject of the email. No phone calls please.
This Company provides equal employment opportunities to all applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, or any other basis protected by the law governing nondiscrimination in employment.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Agency/Management Category
Browse the Assistant and Entry Level Category
Browse the Studio Facilities/Equipment Category
Search for Office Manager jobs in Beverly Hills-CA
Role: Office Manager
Employee Class: Full Time
Location: Beverly Hills
The Agency for Performing Arts (''APA''), one of the largest diversified talent agencies in Beverly Hills, is seeking an Office Manager to join our team.
Position Overview
The Office Manager is an invaluable and highly visible member of our team. In this role, you will work to make sure all employees are set up for success by having the right tools at their disposal and by ensuring that our office systems are as efficient as possible.
We're looking for someone to come in, roll up their sleeves, and own the Office Manager role.
As the Office Manager, you'll wear many hats and be the go-to person for all thing's operations: from facilities, to tools, vendors and office appearance and atmosphere.
The Office Manager will receive administrative guidance from the Chief Administrative Officer but will be expected to respond directly to requests from different professionals on the team, as well as coordinate with other departments, clients, and outside vendors for various tasks.
The ideal candidate is someone who:
-prides him/herself on being able to anticipate needs of the company; you foresee and solve for potential landmines
-a master project manager and proactive problem-solver; you are always thinking two steps ahead
-asks the right questions and approaches tasks thoughtfully
-organized and detail-oriented: the ''small stuff'' matters to you
-double and triple checks details; and can be counted on to follow through
-works well independently and in a team with a positive attitude, professional presence and exceptional customer service
-excellent interpersonal skills; ability to get along with diverse personalities; exhibits tact, professional attitude, maturity and flexibility
Responsibilities & Duties:
Office Administration
-support the office administratively by being the ''go-to'' person
-no task is too big or too small
-create an enviable work environment; ensure that that executives, employees, clients, and guests visiting or working in the Beverly Hills office have a pleasant experience
-with the assistance of housekeeping and facilities vendors, you will ensure that the common areas, kitchens, and conference rooms of the office stocked and impeccably organized
-regularly schedule the maintenance of office equipment (faxes, copiers, etc.)
-organize & help distribute the ordering, stocking and maintaining of supplies for kitchens, conference/meeting rooms, office supplies for all staff members
Facilities Management
-understanding of facilities in terms of electrical, cleaning, etc. is a plus
-implement and manage a facilities helpdesk and ticket system to track employee requests and facilities issues
-serve as tenant representative and liaison with building management for facility and visitor requests
-coordinate any maintenance and/or alteration of office areas and equipment (including layout/ arrangement and housekeeping of office facilities)
-daily upkeep of kitchen, conference rooms and other common areas (i.e. picking up glassware, dishes, etc., removing papers or food and straightening general appearance)
-distribution of building access keys and back-up to security access cards
-support with other miscellaneous duties as assigned
Required Experience & Skills
-3+ years of experience as an Office Manager, Office Administrator, or Administrative Assistant in a professional, office environment is desired
-Bachelor's degree from an accredited University is highly preferred
-Experience in the Music or Entertainment industry is a plus
-Solid understanding and working knowledge of office processes and procedures
-Physical Requirements - This position involves standing, walking and occasionally kneeling, bending and lifting to 30 lbs.
To Apply
Please send your resume and cover letter outlining why you are a good fit for this job. Include job title in the subject of the email. No phone calls please.
This Company provides equal employment opportunities to all applicants for employment without regard to race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age, disability, genetic information, or any other basis protected by the law governing nondiscrimination in employment.
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