Office Administrator
AGC Studios
Hollywood, CAThis was removed by the employer on 7/30/2018 11:16:00 AM PST
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Full Time Job
The Office Administrator represents the face of AGC STUDIOS to all visitors and clients visiting the office as well as being responsible for all the administrative and operational activities related to the company's day-to-day activities.
DUTIES AND RESPONSIBILITIES:
• Orders and maintains office supplies and inventory, arranges for equipment maintenance, and keeps reception area organized.
• Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee, voice mail, or pager.
• Meets and greets all visitors in a courteous and professional manner; determines their needs and directs them to the appropriate employee/locations.
• Management of company's website and social media platforms including: Instagram, Facebook, and Twitter.
• Monitors office budget; ensures office activities are conducted within budgetary restrictions; support in the development of cost reduction programs.
• Organizes office operations and procedures and performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
• Hires, trains, supervises, motivates, and develops office interns in accordance with company policies; manages schedules and workflow.
• Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.
• Prepares reports and correspondence as needed; opens and routes incoming mail; prepares and forwards outgoing mail and packages.
• Manages office security system.
• Maintains contracts with outside vendors.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Collaborate with other team members to ensure initiatives are clear and align with other department timelines
• Assist and interact extensively in ad-hoc duties with cross-functional groups including (but not limited to): Marketing and Publicity.
• Tracks all vacation approval and updates Accounting & Operations teams regularly.
• Assist with hiring process, including submitting job postings online, scheduling candidate interviews and manage documentation related to onboarding/exit interview.
• Coordinate logistics for new hire orientations and employee training sessions.
• Performs other related duties as assigned by management.
QUALIFICATIONS:
• Bachelor's degree (B.A.) or equivalent. Candidates must have a minimum of 1-2 years of administrative work/internship experience; entertainment/media/advertising experience is a PLUS.
• Excellent verbal and written communication skills.
• Proficient on Microsoft Word, Microsoft Outlook, Adobe Creative Suite (or any comparable image editing software) is a plus.
• High Proficiency with social media applications Facebook, Instagram, YouTube is a plus.
• Professional appearance and demeanor
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail and commitment to excellence and high standards.
• Ability to work on projects with general direction and minimal guidance.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Demonstrated ability to plan and organize projects.