Executive Assistant To CEO
AGC Studios
Los Angeles, CAThis was removed by the employer on 6/28/2022 1:45:00 PM PST
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Full Time Job
Provides support to the CEO Stuart Ford. Job duties range between providing general administrative support to completing daily personal tasks. Job requires someone who is self-motivated and extremely organized in what can be a busy environment. Responsibilities include but are not limited to: heavy phones, heavy scheduling, reading, script coverage, taking notes and tracking projects. This is *not* an entry-level or starter position, and this is an *in-office* position. Job details are listed further below.
DUTIES AND RESPONSIBILITIES:
• Coordinates calendar and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.
• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy; arranges conference calls.
• Coordinates travel arrangements; completes expense reports and processes invoices; ensures that correct account codes are used and required signatures obtained.
• Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing meeting minutes.
• Reviews and responds to daily internal/external mail and overnight packages; sends and receives faxes.
• Creates and updates management reports as instructed by supervisor.
• Assists with special projects and perform other related duties as assigned by senior executive team.
• Coordinates document signatures from appropriate parties and proactively establishes and maintains highly organized filing system, files correspondence and other records.
• Attends meetings and other functions as needed.
• Prepares work agreements and proposals and maintains appropriate records and files.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Exercises considerable judgement and discretion in handling requests for appointments and telephone calls
• Meets and greets visitors in a courteous and professional manner.
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
QUALIFICATIONS:
• Bachelor's degree (B.A.) or equivalent. Candidates must have a minimum of 2 years of executive administrative work experience; entertainment/media/advertising experience is a plus.
•Excellent verbal and written communication skills.
• Proficient on Microsoft Word, Microsoft Outlook, Microsoft Excel.
• Professional appearance and demeanor
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Commitment to excellence and high standards.
• Ability to work on complex projects with general direction and minimal guidance.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions
• Creative, flexible, and innovative team player
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Demonstrated ability to plan and organize projects.
Salary, medical, dental, vision, matching 401k.