Executive Assistant, Programming
A+E Networks
New York, NYThis was removed by the employer on 11/23/2020 8:37:00 AM PST
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Full Time Job
THE ROLE: Executive Assistant, A&E Programming
A&E has an amazing Executive Assistant, Programming opportunity providing administrative support to the EVP, Head of Programming. If you are a television junkie with a passion for unscripted programming then this is the place for you.
WHAT YOU'LL DO:
• Facilitate and manage the daily schedule of EVP, screen calls, and greet visitors
• Screen and route calls as necessary; maintain detailed daily call log
• Maintain effective communication with EVP regarding calendar and changes to calendar and schedule reminders
• Maintain alertness to potential problems
• Create agendas and other meeting materials as required
• Schedule travel, create itineraries, provide overall assistance and support during travel
• Prepare expense reports using Concur database system
• Reconcile travel expenses with EVP's Corporate American Express card
• Perform various tasks using in-house database systems (Aspen, Debut, Concur, WinMLS, PPL, Jaguar)
• Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary
• Overall coordination and flow of the office:
• File maintenance; clerical initiative and support
• Fax, mail, courier and Fed Ex
• Regular and organized communication with our suppliers
• Draft routine correspondence for EVP
• Share in providing phone coverage, etc. for others in the department, as necessary.
WHAT YOU'LL LEARN:
• Develop a broad understanding of A&E's programming
• What makes a good pitch and how to shape a pitch
• Utilize research and data to articulate and support brand stories
• How the company operates
YOUR STORY:
• You're the go-to pop culture geek on your pub quiz team
• Your dream tattoo reads: ''Anything worth doing is worth doing right,'' especially under tight deadlines
• Self-starter, who applies individual initiative to improve current processes, anticipate needs, identify issues impeding success, and propose creative, viable solutions
• Well-developed skills in prioritizing, proactive correspondence follow-up, organization, decision making, time management, and verbal/written communication skills
• Represents the Senior Executive Office of this brand well
• You're a sleeve roller-upper who owns projects from end-to-end
• Desire to be helpful and thoughtful in any way needed to support the team and organization
• You know your way around Microsoft Office and tech-savvy
• Demonstrated ability to grasp and quickly learn new technology or software
• 4-year college education, or equivalent life and/or work experience
• 3+ years of administrative experience preferably within a media and/or agency environment
THAT SOMETHING EXTRA:\nIf you've read this far, you're likely a great fit for us…and maybe you're fluent in sign language, have studied the circus arts or are currently writing a screenplay. If you have a special skill or backstory that might directly or indirectly help you succeed in this role, we'd love to hear about it in your cover letter.