Executive Assistant - Programming
A+E Networks
New York, NYThis was removed by the employer on 3/21/2018 9:37:00 PM PST
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Full Time Job
POSITION SUMMARY
A&E has an amazing Executive Assistant, Programming opportunity providing administrative support to the EVP, Head of Programming. Responsibilities include answering a heavy volume of telephone calls, coordinating departmental meetings and events, scheduling meetings with outside clients, managing executive's calendar, making travel arrangements and preparing expense reports. Duties also include archiving, providing internal status and development reports as well as other general administrative duties.
POSITION RESPONSIBILITIES
• Facilitate and manage daily schedule of EVP, screen calls, and greet visitors
• Screen and route calls as necessary; maintain detailed daily call log
• Maintain effective communication with EVP regarding calendar and changes to calendar and schedule reminders
• Maintain alertness to potential problems
• Create agendas and other meeting materials as required
• Schedule travel, create itineraries, provide overall assistance and support during travel
• Prepare expense reports using Concur database system
• Reconcile travel expenses with EVP's Corporate American Express card
• Perform various tasks using in-house database systems (Aspen, Debut, Concur, WinMLS, PPL, Jaguar)
• Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary
• Overall coordination and flow of office
• File maintenance; clerical initiative and support
• Fax, mail, courier and Fed Ex
• Regular and organized communication with our suppliers
• Draft routine correspondence for EVP
• Share in providing phone coverage, etc. for others in department, as necessary.
Qualification Requirements The ideal candidate will:
• Have 3 years' administrative experience
• Have entertainment industry or agency experience
Educational Requirements BA or BS Degree Other Skills and Knowledge TBD
A E Networks is proud to be an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans.