Administrative Assistant
Warner Bros. Pictures
Burbank, CAThis was removed by the employer on 11/27/2017 4:53:00 PM PST
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Full Time Job
Support agency's client with on-site administrative assistant support to two VP's. Reports directly to them and provides additional support for their staff and well as works with other assistants of department to provide back-up.
Job Responsibilities:
• Directly reports to and supports two VP's on all administrative needs. In addition, supports other team members for general administrative needs such as meetings, conference calls, filing, procurement of office supplies, etc.
• Answers phones; assists callers and directs to appropriate contact based on knowledge of the division, promotions, and assignments; responds to inquiries.
• Arranges for team: conference rooms, food and beverage, and security passes for partner meetings to be held at on-site.
• Prepares and distributes specific department reports including the weekly status report, Future Release deck, weekly film reports as well as any others on an as needed basis.
• Sets up film folders on server for each new film. Collects information on each new title such as cast, director, synopsis, etc.
• Process invoices, set up POs, PCard reconciliation, etc.
• Coordinates all travel accommodations and expense reports for all team members
• Maintains and updates shared database for external contacts such as promotional partners, filmmakers, talent management teams and vendors.
• Organize and keep track of all film A/V materials such as sizzle reels, trailers, etc.
• Performs other related tasks & special projects as required.
Required Skills/Experience:
• At least 1-year experience as an administrative assistant
• Entertainment/studio or agency experience a plus
• Strong skills in Microsoft Word, Excel, PowerPoint/Keynote, and Outlook
• Organized and ability to multi-task, prioritize tasks in a timely manner and stay organized and schedule work effectively
• BA/BS degree from accredited university
Additional requirements:
• Team Player
• Attention to details
• Remain calm under pressure
• Pleasant phone voice
• Proactive and can work with limited direction
Non-exempt position, hours 9-6pm.