Production Coordinator
ViacomCBS
London, UKThis was removed by the employer on 1/1/2018 10:55:00 AM PST
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Full Time Job
Production Coordinator (12 month fixed term contract)
Who We Are:
Comedy Central UK, a joint venture between Viacom and BSkyB, is the UK’s biggest comedy network, available on platforms including Sky and Virgin Media in over 12.4 million homes.
Aimed at 16-34 year olds we show the very best new and classic comedy content from the UK and US including South Park, Broad City, Lip Sync Battle, The Middle, Impractical Jokers and Friends. Our original UK commissions include Your Face or Mine, Roast Battle, Drunk History, Russell Howard & Mum: USA Road Trip, The Chris Ramsey Show and our reboot of Takeshi’s Castle with Jonathan Ross. We also show more stand-up than any other channel in the UK.
Department:
The Creative Services team is responsible for all Comedy Central promotions on air, online and in print, as well as the creation of sales / marketing and internal presentation reels. We consistently produce outstanding creative work, winning numerous high-profile awards in the UK and globally.
Accountabilities and Responsibilities:
Makelist Workflow
• Check the makelist every day to be across producers workflow and delivery dates. Make sure producers are on track to deliver promos on time by speaking with them and ensuring audio bookings are made before the delivery date
• Late deliveries – if a promo is going to be late (within the 7 day deadline) send a form to channel operations via email letting them know the reason and the new delivery date and ensure all departments are kept updated so no content misses its TX
Budgets & Financial Tracking
• Once bookings have been made, allocate all costs to the appropriate cost code / budget line and tracker
• Raise purchase orders on Market for approval
• Receipt of purchase orders in Market after they have been approved and the work has been completed
• Update departmental financial tracker to ensure purchase orders are raised and costs are tracked and that the overall budget is being kept within margin
• Cross reference invoices & month end financial reports against departmental financial tracker to ensure budget is always up-to-date
• Set up new freelancer companies / vendors in the SWIM finance system so that PO’s can be raised
Shoot Coordination
• Crewing up/booking all personnel for upcoming promo shoots
• Liaising with crew and suppliers for upcoming shoots
• Ensuring all crew/suppliers have relevant insurances and contracts in place
• Working with the PD to set up itemised budgets for upcoming productions
• Risk Assessment completion and distribution
• Call sheet completion and distribution
• Assisting PD on all other areas of shoot creation
• Music Licensing
• Ensure Producers have cleared music in advance of promo production
• Along with the production assistant, ensure that all music returns are completed and submitted to Soundmouse on a monthly basis
• Monitor and report on SATV useage ensuring the team is hitting targets
Legal & Contract Requests
• Ensure all freelance staff are contracted correctly with HR and that agreements are in place for the duration of their contract
• Submit and contract requests to legal department for external vendors or limited company freelance staff
• Ensure contracts are signed and in place before work is undertaken
Additional Responsibilities:
When the production assistant is out of the office or on vacation – the following responsibilities are to be covered by the coordinator:
• Promos
• Check promos
• QC & Technical check (audio levels, formats, aspect ratio etc)
• Compliance check (Ofcom regulations for sound, product placement, parental ratings etc)
• Schedule check (program time / date / duration / CC channel)
• Dispatch promos for Transmission via Final Cut Server to Media Operations at Hawley Crescent, at least five days before the TX date with metadata which has all the media info
• Daily liaison with Media Operations at Hawley Crescent regarding the delivery of all promos
• Compliance
• Ensure content is complied by legal (producers submit a signed compliance form)
• Content Distribution
• When requested, provide other Comedy Central territories / departments with promo materials so they can re-version for their CC channel or if they want to use as a reference, via an international FTP site. (The split tracks from the producer / audio suite plus high res video file)
• Request and upload any useful and relevant material from the International FTP for the department
Accountabilities and Responsibilities:
• Daily check of makelist, liaising with producers and ensuring deadlines are being met
• Raising all POs
• Managing bookings for all audio, voice over, limited company and freelance staff – ensuring contracts are in place and - purchase orders are raised
• Keeping track of all freelancers booked within the team up to three months in advance
• Shoot coordination (deputising for Production Director) on all Promo Shoots
• Ensuring vendors are setup with finance & legally contracted, and that department finance tracker is kept up to date with purchase order numbers and payment status
• Ensuring all music is reported effectively to Soundmouse
• Ensuring all contracts are raised and in place with vendors
• Knowledge of promo delivery, music reporting and compliance process to ensure Production Assistant can be covered when out of the office
• General office maintenance, support and errand running
Person Specification:
• Solid knowledge of Microsoft Word & Excel
• Previous experience in a shoot production / post production environment is essential
• Highly organised individual, who is able to prioritise tasks and responsibilities on a daily basis
• Experience in dealing with compliance, clear cast and sound mouse desirable
• Good team player who can work under pressure, to deadlines and budgets
• Market (finance software) experience advantageous