Administrative Assistant
Universal Music Group
New York, NYThis was removed by the employer on 10/17/2017 12:21:00 PM PST
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Full Time Job
Description
Capitol Music Group is home to some of the best known labels in modern music; encompassing the jazz icons of Blue Note, Capitol’s generations of pop stars, and the legendary recording of Motown to name but a few. We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world’s leading Music Company.
This Administrative Assistant will provide administrative support to the SVP, A&R and as well as provide support to the Promotion team. He/she will help maintain a very busy schedule, handle heavy phone traffic, and serve as a point person for the department. The ideal candidate will come from music or entertainment and have previous experience supporting an executive. Must be very efficient and highly detail oriented; multitasking and working on tight deadlines in a fast- paced environment is crucial.
Job Functions:
• Coordinating records (keeping track of sessions; sending/receiving files for mixing and mastering, booking studios and maintaining recording budgets
• Answer busy phones, manage and maintain calendars, meeting requests, travel and expenses
• Handle all assets and information needed for meetings. Provide agendas, manage video conference and play music submissions
• Make agendas for meetings and collect/organize assets
• Compile sales, streaming and daily airplay reports
• Set up meetings, conference calls
• Coordinate incoming meeting requests and prioritize to stay on schedule
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Arrange meetings via telephone and email/Microsoft Outlook Calendar
• Greet meeting participants
• Process travel & entertainment expenses
• Book travel, accommodations, car services
• Order and set-up food service for meetings
• Create and send grammatically/punctually correct internal/external company communication
• Maintain an organized environment
Job Requirements:
Skills/Abilities:
• Ability to interact comfortably and effectively with employees of our company at all levels
• Ability to interact comfortably and effectively with employees of companies we do business with
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Flexible – able to adjust to changing priorities, and able to multi-task
• Excellent customer service skills
• Excellent organization and time management skills
• Strong proficiency and working knowledge of Microsoft Office Products
Experience:
• 1-2 years of promotions, A&R, and/or administrative experience.
• Experience supporting more than one senior executive is preferred.
Education:
• Degree preferred.
Universal Music Group is an Equal Opportunity Employer.
Disclaimer
This job description only provides an overview of job responsibilities that are subject to change.