Executive Assistant to the Co-CEOs
Talpa Media USA
Sherman Oaks, CAThis was removed by the employer on 9/18/2017 10:26:00 AM PST
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Full Time Job
Based in Talpa's Sherman Oaks office, this role will report to the Co-Chief Executive Officers of Talpa Media USA. This is a high profile administrative role, which requires an individual who is very organized, independent, and has the ability to flex with ever-changing priorities.
Key Responsibilities:
• Maintain very demanding calendars; including appointment scheduling across multiple time zones; respond to changes quickly and proactively alter priorities when necessary
• Maintain up-to-date awareness of the executives' obligations in order to proactively assist and/or anticipate needs
• Read, interpret and write email correspondence as it relates to the executives' obligations
• Answer all incoming calls; at times, sit on scheduled calls taking notes; set up conference calls with multiple internal and external attendees
• Foresee and/or manage risk, conflicts, and problem areas
• Arrange all domestic and international travel plans for executives
• Process expense reports in a timely manner
• Maintain executives' database of contacts
• Support the day-to-day management of development projects - including research, write-ups, one sheets, treatments, preparation of pitch materials, maintenance of media files, and tracking of development slates
In addition to the above responsibilities, other duties or special projects may be assigned from time to time.
Qualifications:
• Understanding of and interest in television development/production
• Bachelor's degree or equivalent experience
• Self-starter with the ability to prioritize, organize, and establish administrative procedures
• 1-3 years' experience in an administrative role, preferably supporting high-level executives
• Strong typing skills; MAC proficient; solid skills in Google Mail, Google Docs, Word, Excel, and Keynote; Photoshop also a plus
• Excellent oral and written communication skills
• Demonstrated ability to multi-task; excellent follow-through
• Ability to handle confidential information with discretion; to exercise good judgment; and to interact professionally with high-level executives, clients, and talent
• Professionalism, punctuality, and reliability