Festival Coordinator, Vehicles
Sundance Film Festival
Park City, UTThis was removed by the employer on 11/4/2017 1:17:00 AM PST
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Full Time Job
Dates Worked: 11/29/2017-2/9/2018
Considerations: Position works full time from our Park City, UT office. Coordinator will be lodged in Park City, UT for approximately two weeks during the January Film Festival (lodging requirement determined annually). In addition, this role is required to work extended hours (evenings, weekends, some holidays) during key points and must be willing and available to respond to on-call needs as assigned. High level of mobility and strength is required as well as an ability to drive safely in winter road conditions.
Position Summary: Coordinates administrative and logistical duties to acquire, distribute and return Festival rental and sponsor vehicles by deadlines.
Duties and Responsibilities:
• Coordinates with car rental company and sponsor contact vehicle reservations, pickup, and returns.
• Communicates regularly with vehicle contacts to ensure reservation information is accurate.
• Works closely with designated Festival departments on disbursing vehicles.
• Creates, allocates, and distributes parking passes working with manager and logistics department.
• Continuously monitors rental and sponsor vehicle inventory.
• Collects up to date insurance for each vehicle and ensures each vehicle has insurance paperwork in glovebox.
• Reviews accident procedures with manager to make any necessary updates.
• Functions as a point of contact to initiate accident procedures remotely and onsite, including preparing forms, taking pictures, investigating, recording accidents, etc. as necessary.
• Inventories in-stock vehicle supplies (snow scrapers, windshield wiper fluid, etc.) and orders enough stock to ensure each vehicle is equipped properly.
• Enters and maintains accurate vehicle information in database, i.e. assigned driver, insurance policies, gas cards, etc.
• Creates a system to organize and track various vehicle items such as keys, information kits, gas cards, car wash coupons, etc.
• Completes a comprehensive written wrap report as directed.
• Other duties as assigned.
Position Requirements:
• Legal authorization to work in the United States.
• Valid driver's license and successful completion of DMV background check.
• 2 years of event production, operations or related experience.
• Working knowledge of databases along with proficiency in Microsoft and Google Products.
• Outstanding communication skills, telephone, written and interpersonal skills required to work effectively with a wide variety of people.
• Excellent organizational skills including self management of work schedule ability to multi-task in a fast-paced environment.
• Ability to work an intense schedule, including late nights, early mornings, weekends and holidays.
• Able to move and lift items that weigh 50-75 lbs chest high.