Sales Fulfillment Coordinator
South By Southwest
Austin, TXThis was removed by the employer on 11/23/2016 10:18:00 AM PST
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Full Time Job
Role Description
This role is based in our Austin office only. No remote employment available.
The Sales Fulfillment Coordinator is the lead staffer overseeing the logistics, planning and on-goings of SXSW Sales activations. This role serves as the point-person on guidelines, dimensions, load-in/load-out and the intricate details of sponsor production leading up to and during the event. This role ends after the March 2017 event.
Job Type
Seasonal
Department
Sales
Credentials
• Background in event production strongly preferred
• Proficiency in Microsoft Office and Mac platforms (Filemaker experience a huge plus)
• Ability to take direction, pay attention to detail and see projects through to completion
• Strong multi-tasking skills
• Positive attitude and self-motivated
• The ability to work long hours and work under pressure
• Strong communication skills
• Ability and willingness to lift boxes, drive a van, move furniture, hang banners, set up event spaces, and other physical tasks
Required Duties
• Assist the Sales team with a wide range of responsibilities including asset management, event planning, fulfillment for SXSW clients through thorough information tracking, client relations, and leading site visits
• Oversee logistics of official Sales client activations and events
• Maintain accurate tracking processes and documents through ongoing coordination with all SXSW departments, vendors and clients
• Production pre-planning and advancement of activations with clients and various internal teams
• Create production timelines and assist with managing client deadlines
• Work with SXSW's City Liaison to ensure sponsor activations gain all necessary approvals from the City of Austin
• Oversee the set-up and operation onsite of Sales client activations and events
• Onsite liaison between clients and other venue departments
• Update and maintain tracking documents and processes for use onsite to include: Client production and activation tracking, primary client and vendor contact list(s), day-by-day event client schedule, and more to be determined as needed
• Assist with department presentations to the company, clients, City and other participating entities
• MUST BE AVAILABLE FOR THE DURATION OF THE SXSW EVENT