Production Assistant
Sim Group
New York, NYThis was removed by the employer on 9/28/2017 7:37:00 AM PST
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Full Time Job
Position Summary
The SIM Group is currently seeking an experienced, professional, personable individual to assume the full-time role of Production Assistant. Production Assistants are responsible for the operation of all ''front of the house'' and client-facing matters, as well as providing support to all other departments including facilities, operations, finishing etc.
Primary Duties and Responsibilities
Area 1
- Run errands for all departments picking up and delivering packages, groceries, drives, equipment, etc.
- Prepare, setup throughout facilities and clean up after client snack trays each afternoon.
- Assist with client events and parties including welcoming guests, coat check, replenishing and cleaning food areas, etc.
- Sort, record, and distribute mail and packages to staff and clients.
- Inspect and report on premises for orderliness each morning; operate kitchen at 304 Hudson.
- Count and record weekly inventory at 12 Desbrosses and 304 Hudson.
- Manage the main phone line at each location, redirecting calls to clients and taking messages for staff.
- Covering receptionists during their absence including lunches and vacations.
Area 2
- Cultivate and maintain relationships with clients.
- Contribute to all social media, including Facebook, Twitter, and Pinterest.
- Plan and facilitate events such as holiday parties, cocktail hours, staff outings, and large industry meetings in coordination with Accounting department.
- Log petty cash records and purchase flowers for 304 Hudson; purchase milk for both locations.
- Maintain Tapit phone records for clients
Additional Duties
- Contribute to Friday breakfast each week in concept and execution.
- Post company signage to convey announcements to clients.
- Additional duties, as assigned.
Qualifications:
Knowledge, Skills, and Experience
- Bachelor's Degree in creative field preferred
- 1-2 years office experience
- Microsoft Office and Google Docs proficiency required
- Xytech and Trello experience a plus
Other Attributes:
- Ability to multi-task
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Spanish skills a plus but not required
Working Conditions and Physical Effort:
- Work is normally performed in a typical interior/office work environment
- Some physical effort required as everyone on the SIM team is asked from time to time to pitch in and help share the load.
- Some exposure to physical risk
All job descriptions are subject to change based on the evolving needs of the company.