Office Manager
Sim Group
Los Angeles, CAThis was removed by the employer on 11/7/2017 12:07:00 PM PST
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Full Time Job
Position Summary:
The Office Manager is responsible for the organization and coordination of office administration and procedures in order to ensure organizational effectiveness, efficiency, and safety. This role is both internal and external facing and will involve frequent interactions with both employees and clients.
Primary Duties and Responsibilities:
Administration
• Coordinate and supervise all front office and building operations
• Manage front office and administrative staff including Receptionists, Client Services and Production Assistants.
• Schedule office support to ensure appropriate daily and weekend coverage.
• Maintain and oversee kitchen and office supplies, including the ordering and stocking of all kitchens, bathrooms, and copy rooms.
• Handle all aspects of facilities administration including maintaining office appearance, appliances, equipment, and building access.
• Manage billing and budgets for supplies, equipment, furniture, etc.
• Coordinate resources with the Marketing team for the planning and execution of local events.
• Partner with HR to maintain offices policies as necessary
• Coordinate with IT department on all office equipment
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Manage relationships with internal and external clients to ensure a positive experience through the Sim LA office.
• Manage contract and price negotiations with office vendors and service providers.
• Evaluate and propose streamlined solutions for on-going expenditures and procedures.
• Ensure building operations are addressed in conjunction with needs of the staff.
• Coordinate and assist with the logistical setup of new employees
• Assist with other projects as needed.
Qualifications:
Knowledge, Skills, and Abilities
• The ability to speak, read, and write in English is required
• 5+ years of experience managing an office environment, including staff and facilitates
• Proficiency in the use of computer programs for Microsoft Office Suite (Word, Excel, Outlook)
• Demonstrated facility with computer use in general
Other Attributes
• Adaptability/Flexibility - adapts easily to changing business needs, conditions, and work responsibilities.
• Attention to Detail - ensures that standards for self, staff, equipment and services are set, reviewed and surpassed regularly to provide excellent service delivery.
• Customer Service Focus - deliberately identifies and creates opportunities to improve every person's experience with Sim International.
• Decision Making/Problem Solving - Identifies an issue, gathers and processes relevant information coming up with possible solutions, selecting appropriate responses and implementing them
• Integrity - does the right thing without being asked
• Self-Management - works independently with minimal supervision and exhibit discipline in setting priorities.
• Teamwork - participates actively in a team to improve the Company's effectiveness.
Working Conditions and Physical Effort:
• Work is normally performed in a typical interior/office work environment
• Some physical effort required as everyone on the Sim team is asked from time to time to pitch in and help share the load.
• Some exposure to physical risk