Assistant to the Producer
Pixar
Emeryville, CAThis was removed by the employer on 12/13/2016 7:15:00 AM PST
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Full Time Job
Assistant to the Producer(s)
SUMMARY:
Provide primary and specialized administrative support to Producer and secondary support to Associate Producer with an emphasis on daily production scheduling.
RESPONSIBILITIES:
• Proactively manage all pertinent calendar(s) with alertness to agendas, deadlines, and possible conflicts
• Partner with production leadership to effectively manage constantly changing schedule priorities and communicate them to production management
• Coordinate production schedule requests with executive team, ancillary production departments and corporate departments as needed
• Negotiate with other productions and departments for studio screening and conference room bookings as needed
• Ensure that schedules are current and accurate and communicated to involved parties
• Foster a loyal and committed partnership with primary manager
• Mentor production desk staff and support production desk and other production leadership offices as needed
• Establish a positive rapport with other assistants, department managers and studio leadership
• Work with outside agents and managers to schedule talent for dialogue recording sessions; arrange all production staff and talent travel needs for sessions
• Actively participate in the assistants’ community
• Participate in the hiring process as requested
• Create and support a friendly and professional atmosphere within production offices
• Preserve and promote Pixar’s culture of respect and innovation
• Special projects as needed
ADMINISTRATIVE SUPPORT:
Successfully organize and manage the day-to-day tasks and operations, which may include but are not limited to:
• Manage all phone, email, and mail correspondence
• Handle all shipping needs
• Maintain address book, and electronic and paper files
• Help coordinate individual meals and department or crew catering needs
• Order and maintain swag, and prepare gift bags as requested.
• Manage auction and charity requests, and maintain file of donated time and items
• Organize VIP studio tours as requested
• Field requests for speaking engagements and interviews, partnering with Publicity to manage and facilitate involvement in approved requests
• Book all travel and create detailed itineraries
• Help assemble major screenings and presentations
• Manage and reconcile petty cash, American Express account, expense reports, invoices and receipts as they pertain to production or department
• Coordinate logistics for on/off-site meetings, social events and morale/team building events
QUALIFICATIONS:
• Bachelor’s degree preferred
• Four years administrative experience supporting in-demand individual in dynamic office environment preferred
• Experience and interest in a film or entertainment-related field preferred
• Strong organizational skills and attention to details
• Superior interpersonal skills in both verbal and written communications
• Ability to prioritize multiple requests and projects in fast-paced, deadline driven environment
• Adaptable to ever-changing circumstances, situations and people
• Willing to take initiative and resolve problems creatively and resourcefully
• Both a strong team player and an independent worker
• Customer service oriented
• Discrete professionalism required
• Proven ability to anticipate needs and proactively address issues or concerns
• Proficient in Microsoft Office, PowerPoint, Wiki, Keynote, Filmmaker Pro, email and calendaring programs and a quick learner of new applications
• Familiar with both Mac/PC
Pixar Is an Equal Opportunity Employer.