Executive Division Assistant, Brand Partnerships
LiveStyle, IncBeverly Hills, CA
Full Time Job
Executive Division Assistant, Brand Partnerships
About Us: LiveStyle, Inc. is the largest global producer of live events and digital entertainment content focused on electronic music. LiveStyle's mission is to provide electronic music fans with the best possible live experiences, music discovery, media and digital connectivity. LiveStyle produces and promotes a portfolio of live events that includes leading brands such as Tomorrowland, TomorrowWorld, Mysteryland, Sensation, Electric Zoo, Disco Donnie Presents, Life In Color, Rock in Rio, Nature One, Mayday, Decibel, Q-Dance, Awakenings, and React Presents, as well as the innovative ticketing service Paylogic. LiveStyle also owns and operates Beatport, the trusted global home of electronic music where fans, Djs, and creators connect, discover, and participate in the evolution of dance music culture.
About the Role: LiveStyle, Inc. is looking for Executive Division Assistant for Brand Partnerships to support our growing, fast-paced environment. The ideal candidate will be the liaison for both the Beverly Hills and NY office while supporting a multitude of commitments, requests and demands that consume each day. We are seeking candidates who enjoy handling a wide variety of responsibilities and doing their part to ensure the executive's they support can be successful in their roles.
Some of the typical job responsibilities include:
Calendar management: scheduling meetings, coordinating all meeting requests, ensuring Executive is not double booked and has space to actually do things in the day other than just have meetings
Perform best practice benchmarking for West Coast and New York heads of departments and provide summary of findings
Schedule team meetings when necessary, coordinating conference rooms, video conference technology and time zones for various locations
Arrange for catered breakfast and lunches for meetings when necessary
Answer phones and act as gatekeeper for external requests
Act as liaison for Executive with direct reports and LIveStyle colleagues as needed
Coordinate all travel arrangements typically involving domestic and international travel on a monthly basis following company guidelines for travel
Organize receipts & submit expenses on timely basis per company expense management policy
Assist with preparation of presentations as needed
Assist with personal errands from time to time
Assist with ad-hoc projects depending on needs of the office
To land this job you'll need to have:
Minimum of 4 years of relevant coordination experience supporting executive levels
Strong verbal and written communication skills
A talent for being well organized, detail oriented and great with time management
A tendency to be conscious of details other miss and a thoughtful manner with all you do
An ability to handle stress, pressure and demands with grace and tact
A personable, friendly, and positive-thinking demeanor
Proven ability to work with others to efficiently tackle teamwork-oriented tasks
Strong problem-solving and follow-up skills
Proficiency with Mac O/S, Google email, MS Office and Keynote
Willingness to learn new things and research answers when necessary
Dedication to consistently producing high-quality, accurate, and thorough work
Willingness to work extra hours during the week and on weekends when needed
And it will be an added bonus but NOT required if you've got:
Experience working in entertainment or music industry
An interest in electronic dance music
EQUAL EMPLOYMENT OPPORTUNITY
LiveStyle strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
LiveStyle's recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. LiveStyle may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.
DOE - Medical/Dental/Vision
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