Executive Assistant I
ESPN
Bristol, CTThis was removed by the employer on 1/19/2018 1:09:00 AM PST
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Full Time Job
The Executive Assistant I for the Programming Department supports various executives on the Programming & Acquisitions teams in the Programming Department. This role conducts a range of assignments derived from the duties and responsibilities of the executives it supports in Programming; specific functions performed for the assigned executives include, but are not limited to: coordinating and maintaining appointment calendars; gathering and abstracting materials for such events as meetings, conferences and presentations; administering travel arrangements and related travel and entertainment expense reports; answering and screening incoming calls; reviewing and categorizing incoming correspondence / memoranda / emails; preparing routine correspondence, memoranda and e-mail responses; arranging department functions, meetings and activities including coordinating materials to be presented; maintaining contact lists and databases.
Responsibilities
• Coordinates the administration, logistics and flow of the work for the assigned Programming executives
• Implements semi-routine tasks to support assigned executives
• Supports the daily flow of the work of assigned executives
• Interacts with a wide variety of ESPN and external contacts on behalf of the executives
• On occasion, assists with arrangements of visits/tours by major executives/representatives of clients/affiliates/sponsors/executives of TWDC ; screens and responds to employee requests; coordinating vendor flags for special guests on campus.
• Coordinates client hospitality at events
• Enhances relationships and interactions with the counterparts of the assigned executives, both internally and externally
• Executes a wide variety of complex administrative duties including travel and expense arrangements and reporting; meeting arrangements; UAA requests; security arrangements for visitors; research and data gathering; report preparation and distribution; scheduling and schedule monitoring; purchase and manage inventory of merchandise; may purchase or arrange for the purchase of supplies and equipment when needed
• Prepares confidential memos, correspondence, letters, business updates, meeting notes, spreadsheets, Power Point presentations; often prepares complex reports; proofs correspondence and reports
Basic Qualifications
• At least 3 years of executive-level related administrative experience in generally comparable functions within a large corporate environment.
• Has a fundamental knowledge of the administrative processes carried out by the assigned executives and those of the organization directed by the assigned executives
• Has advanced knowledge of Microsoft Office (Word, Excel, Power Point, etc.) applications, databases used by the executives supported
• SAP proficiency - Travel and Expense, Casual Buyer, etc.
• Has basic research and data analysis skills
• Anticipate needs and requirements and have strong follow-through skills
Preferred Qualifications
• 5 years of executive-level related administrative experience in generally comparable functions
• Knowledge of other ESPN departments and stakeholders
• Has advanced skills in communication and diplomacy; is sensitive to and able to work effectively with and create relationships with a diverse group of individuals
• Has an advanced ability to organize work and to set priorities in a fast paced continually changing environment; has basic multi-tasking skills; typically receives minimal instructions on general tasks and general instructions on more complex tasks
• Some knowledge of the NCS system a plus
Required Education
• High School diploma
Preferred Education
• Bachelor's Degree or Associate's Degree preferred
Company Overview
At Disney, we're storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.
Additional Information:
ESPN is an equal opportunity employer - Female/Minority/Veteran/Disability/Sexual Orientation/Gender Identity. Our goal is to create an inclusive workplace for all.
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