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Receptionist- Music Management
Confidential
Los Angeles, CA
Uh oh, this posting was removed on 12/5/2016 9:06:00 AM PST
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Receptionist
Description:
• Managing switchboard and answering front door in a friendly and professional manner, giving a first class service to all clients and colleagues
• Meeting and greeting clients, offering hot and cold beverages, ensuring reception area is clean and tidy at all times
• Organize and manage meeting room calendar, schedule and appointments, administer all meeting cancellations, arranging refreshments when needed and ensure meeting room is tidy at all times
• Effectively execute email responses
• Handle all courier and taxi bookings, getting approval when needed before booking
• Deal with all incoming and outgoing post
• Ordering stationary and keeping kitchen and toilets stocked up, carrying out daily checks to ensure we are always fully stocked
• Liaising with cleaners to ensure office is always clean, carrying out daily checks to ensure any issues are resolved as quickly as possible
• Maintaining office cost database
• Handling conference calls/video conference calls and assisting staff when needed
• Taking minutes in all staff/team meetings and uploading to online filing system
• Handling all health and safety checks, maintenance issues and coordinating weekly/monthly maintenance, reporting back to line manager and getting approval when needed
• Assist line manager in planning, organisation and coordination of functions and special events
• Filing, organizing and maintaining all documents both in local filing system and by utilizing online filing system
Knowledge:
• High standards of ethics and confidentiality to handle sensitive information
• Good knowledge of accounting systems and the generally accepted accounting principles
• Good understanding of financial reports
Skills:
• Outstanding organizational skills
• Excellent interpersonal, written, and oral communication skills
• Master in Microsoft Suite Word, Excel, PowerPoint, ical, and Gmail
• Accurate data entry skills and keen attention to detail
• Tech savvy preferred
Abilities:
• Ability to derive, set, and achieve goals
• Ability to exercise good judgment, show initiative and be proactive
• Proven ability to prioritize workflow and multi-task
• Work well independently and as a team member
• Thrive in a high-paced cross-functional environment
• Ability to examine documents for accuracy and completeness
• Ability to understand and interpret policies and regulations
• Ability to multi-task
• Ability to problem solve
Equipment Operated:
• Standard office equipment including Mac computer, calculator, fax machine, copier, printer, telephone, smart phones, etc.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Receptionist- Music Management jobs in Los Angeles-CA
Receptionist
Description:
• Managing switchboard and answering front door in a friendly and professional manner, giving a first class service to all clients and colleagues
• Meeting and greeting clients, offering hot and cold beverages, ensuring reception area is clean and tidy at all times
• Organize and manage meeting room calendar, schedule and appointments, administer all meeting cancellations, arranging refreshments when needed and ensure meeting room is tidy at all times
• Effectively execute email responses
• Handle all courier and taxi bookings, getting approval when needed before booking
• Deal with all incoming and outgoing post
• Ordering stationary and keeping kitchen and toilets stocked up, carrying out daily checks to ensure we are always fully stocked
• Liaising with cleaners to ensure office is always clean, carrying out daily checks to ensure any issues are resolved as quickly as possible
• Maintaining office cost database
• Handling conference calls/video conference calls and assisting staff when needed
• Taking minutes in all staff/team meetings and uploading to online filing system
• Handling all health and safety checks, maintenance issues and coordinating weekly/monthly maintenance, reporting back to line manager and getting approval when needed
• Assist line manager in planning, organisation and coordination of functions and special events
• Filing, organizing and maintaining all documents both in local filing system and by utilizing online filing system
Knowledge:
• High standards of ethics and confidentiality to handle sensitive information
• Good knowledge of accounting systems and the generally accepted accounting principles
• Good understanding of financial reports
Skills:
• Outstanding organizational skills
• Excellent interpersonal, written, and oral communication skills
• Master in Microsoft Suite Word, Excel, PowerPoint, ical, and Gmail
• Accurate data entry skills and keen attention to detail
• Tech savvy preferred
Abilities:
• Ability to derive, set, and achieve goals
• Ability to exercise good judgment, show initiative and be proactive
• Proven ability to prioritize workflow and multi-task
• Work well independently and as a team member
• Thrive in a high-paced cross-functional environment
• Ability to examine documents for accuracy and completeness
• Ability to understand and interpret policies and regulations
• Ability to multi-task
• Ability to problem solve
Equipment Operated:
• Standard office equipment including Mac computer, calculator, fax machine, copier, printer, telephone, smart phones, etc.
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