Executive Assistant
Confidential
Burbank, CAThis was removed by the employer on 1/23/2018 7:02:00 PM PST
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Full Time Job
Busy animation studio is seeking an experienced candidate to support the office of Owner/Creative Executive. This position is involved with the long and short term organization of multiple projects, heavy emails, scheduling, facilitating the execution of PR events, arranging travel, and general studio support as needed. The desired candidate should have a professional demeanor, the ability to adapt to an ever changing schedule, and must be able to handle sensitive information with great discretion. Experience/interest in animation and TV production is a definite plus.
Responsibilities include, but are not limited to:
-Effectively manage the daily schedule of the Executive, including meeting coordination, answering calls, and handling a high volume of emails. Monitor email correspondence and assist Executive in tracking necessary replies.
-Act as a liaison between the executive office and all inter-studio departments, employees, agents, managers, and clients.
-Prepare materials for meetings, as needed.
-Organize and maintain filing systems for contacts, project scripts, office expenses, and invoices, among other general administrative duties.
-Arrange travel plans and itineraries.
-Organize and maintain extensive project list for executive office
-Coordinate award show submissions and some studio events
-Fulfill all other requests and special projects assigned by the Executives including personal projects, research, and errands.
-Coordinate with other executive offices at the company and assist where needed.
-Track and assist in production on relevant projects
-Act as Writers Assistant, compiling scripts and pitch packets. Some development work, reading and giving coverage.
-Coordinate gifts and merchandise internally and externally.
-Provide tours and act as studio liaison for outside vendors, executives and guests.
Requirements:
-Prior industry related experience. Administrative and executive experience is a plus.
-Strong organizational and problem-solving skills.
-Excellent attention to detail.
-Strong time management skills and ability to multitask in a fast-paced environment.
-Ability to handle sensitive and confidential issues with care and discretion.
-Excellent verbal and written communication skills.
-Knowledge of MS Office. Photoshop is a plus.
-Positive attitude, good sense of humor, and a strong work ethic.