Executive Assistant
Confidential
Beverly Hills, CAThis was removed by the employer on 1/16/2018 10:23:00 AM PST
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Full Time Job
Modeling agency seeking an Executive Assistant who will be responsible for providing administrative support to the President. The ideal candidate will exercise discretion and independent judgment, as well as the ability to interface and work with senior level business leaders, models, and clients. The ideal candidate can anticipate problems and proactively identify solutions. The candidate will have the ability to effectively navigate media platforms, as well as expertly handle the shifting needs and demands of the Agents. There is a great opportunity to advance as a result of excellent performance in this position.
Daily Duties:
• Screen incoming calls in a timely professional manner and route accordingly.
• Manage Presidents calendar: meetings, travel arrangements, doctor appointments
• Manage portfolios on website, update/add model portfolios and schedule appointments on models booking chart.
• Responsible for gathering all documents for new talent / completing a check list.
• Manage heavy email activity, calendar appointments, and meetings.
• Prepare weekly/ bi-weekly expense reports
The Right Candidate Has/Is:
• Willingness to learn (No prior experience necessary)
• Obsessed with organization and multitasking
• Ability to work at an extremely fast pace
• Internet/Technology/Social Media savvy.
• High proficiency with MS Office (Word, Excel, PowerPoint and Outlook).
• PhotoShop proficiency is a plus
• Ability to handle multiple assignments and deadlines with accuracy.
• Detail-oriented and proactive.
• Exceptional interpersonal skills.
• Strong written and oral communication skills.
• Professional demeanor.
• Interest in Fashion industry is a plus.
•Has a reliable mode of transportation
• Positive, pleasant attitude + Common Sense + Great Memory is a MUST
Salary: Companywide benefits and entry level salary