Executive Assistant
Confidential
Los Angeles, CAThis was removed by the employer on 11/15/2017 11:51:00 AM PST
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Full Time Job
EXECUTIVE ASSISTANT
We are looking for a Full Time Executive Assistant for a popular lifestyle influencer. We are creative driven, working in high quality video production with beauty, fashion, tech and branded content. Some of our past clients include Covergirl, American Express, Sprite, Google, Toms, and Target. This is a unique role and position ideal for someone who is up for a challenge, is a creative, has an eye for style, a sense of humor, is detail oriented, a self starter, helpful, fabulous and has a positive outlook. Your role will cover everything from snapping pics for social media, pulling clothes and props for shoots, styling influencers and sets to filing receipts, and doing coffee runs. You will be acting as your employer's creative eye ensuring brand aesthetics are on point while freeing up employer's time. You will gain unparalleled insight into the world of influencer marketing and digital video production. Be a part of an intimate team in a positive environment, experiencing major growth. Your work is integral here. Please include links to your social media profiles and websites and/or sample work
ADMINISTRATIVE RESPONSIBILITIES
* Work closely with production team to ensure open lines of communication
* Schedule employer's calendar by setting, monitoring, and confirming appointments; reminding employer of appointments (cleaners, doctor appointments, business meetings), and prioritizing projects
* Anticipate assistance needed by identifying problems, needs, options, and solutions before being asked.
* Maintain employer's privacy by keeping information confidential.
* Keep track of to do's which fluctuate daily.
* Check, monitor and respond to emails daily, and save new contacts.
* Provide administrative services; data management, filing, organizing, creating & optimizing systems, reviewing employee time cards, reviewing social media copy.
* Arrange travel & accommodation (cars to and from work destinations, booking flights, arranging dog sitter).
* Arrange and make sure documents are up to date (work visas, drivers license, health card, passport and credit cards etc).
* Travel with employer and provide general assistance on set and on location (travel includes international so must have updated visa).
* Send holiday, thank you, and birthday cards when appropriate.
* Save and keep track of birthdays and major events in relation to employer and discuss gifting ideas.
* Ensure office supplies are full and up-to-date and make purchases when appropriate.
* Ensure overall cleanliness and organization of office
CREATIVE RESPONSIBILITIES
* Create inspiration boards for photo and video shoots.
* Work closely with employer on all stages of production.
* Communicate and collaborate with production team to ensure creative direction from employer is adhered to from conception to edit
* Review editor and designer's work and make appropriate edit notes (thumbnails, music, font, story edits)
* Assist with lighting and camera set up.
* Assist with set decor and styling ensuring attention to detail.
* Pull clothing from show rooms for major live and red carpet events.
* Select and order fashion and beauty items from companies.
* Photograph influencer with company phone with both posed and BTS shots for posts on employers social media platforms (Instagram, Twitter & Facebook).
* Pull or purchase required props and costumes for shoots.
* Make returns on unused items.
* Dry cleaner drop-off and pickups.