Agency Assistant
Kalpana
New York, NYThis was removed by the employer on 4/3/2024 9:40:00 AM PST
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Full Time Job
Kalpana, a boutique management company representing industry leaders in beauty and fashion, is seeking an Executive Assistant to the CEO based in NYC.
The ideal candidate will be prepared to work in a fast-paced environment to support the firm's founder and roster with utmost professionalism, resourcefulness, confidentiality and adaptability.
For this role we are seeking a candidate with the following qualifications:
1-2 years relevant assistant experience (full-time and/or internships) as an Executive Assistant or in fashion, beauty, marketing and/or public relations.
A vested interest in entertainment, fashion and beauty.
The ability to multitask and be resourceful in day-to-day administrative tasks including, but not limited to:
Answering phones
Managing Executive calendar, appointments and logistics.
Managing artist calendars
Generating estimates/deal memos for upcoming bookings
Coordinating details and logistics for upcoming bookings by communicating with A-list celebrity, photography, beauty and fashion representatives around the world.
Proficient in standard software platforms (Office Suite, Adobe)
Sending detailed schedules
Maintaining contact databases and conducting industry research
Coordinating travel (flights/cars/hotel) for founder and talent roster
This is an exempt position and requires reachability via e-mail and phone (after hours) to accommodate schedule changes and communications. Office hours are 9am-6pm and full benefits, paid PTO and paid national holidays are provided.