Executive Assistant- (Temporary)

This is a Full Time Job

EXECUTIVE ASSISTANT-MUSIC & PROGRAMMING │ NEW YORK (NYC) │(TEMPORARY) FREELANCER/ EMPLOYEE


POSITION SUMMARY:

Provides high level administrative support, including schedule and travel management, expense reports, sensitive communications, and acting as liaison to a top BET executive within and outside of the company.

ESSENTIAL JOB DUTIES:
• Schedule appointments, maintains and update Executive's daily calendar.
• Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority.
• Schedule, organize and coordinate meetings and facilities, including travel, transportation/hotel arrangements, prepare and distribute materials, agendas, notes, handouts, etc. Arrange presentations and conferences, coordinate equipment needs and refreshments, compile and distribute materials, etc.
• Responsible for the financial processes of check requests, invoices and purchase orders. Arrange travel itineraries and prepare travel and expense reports.
• Open, review, route, and disseminate interoffice and external mail, distribute correspondence and other material to department staff.
• Establish and maintain records and files for Executive. Review, sort and file a variety of materials.
• Provide data entry and clerical support.
• Assist with special projects and provide general office support such as copying and faxing.
• Function as administrative liaison to departmental staff, other departments, external vendors and consultants.

SKILLS, EDUCATION AND EXPERIENCE:
(NOTE: YOU WILL NOT BE CONTACTED, IF YOU DON'T MEET THE REQUIREMENTS BELOW)
• Executive Assistant experience supporting a Top Level Executive in the Cable or Broadcast industry is required!!
• Bachelor's degree in related field of study
• Minimmum of 3-5 years solid Executive Assistant experience.
• Verbal and written communication, extremely strong interpersonal, organizational, prioritization, and administrative skills
• Proficiency in Microsoft Office/Outlook
• Must have the legal right to work in the United States
• Flexible Schedule/On call 24/7