Senior Secretary

This is a Full Time Job

We are currently seeking a Senior Secretary to join the Warner Bros. Pictures Creative department. The position will entail the following responsibilities:

Types correspondence, reports, labels, story notes, etc., for supervisor’s review & signature. Takes & transcribes dictation.
*Arranges executive calendar or schedules meetings, independently or as directed.
*Answers telephone and screens, logs & places calls.
*Designs various data systems to track relevant information (submissions, competitive projects, etc.).
*Maintains various files, records, indexes, & logs.
*Compiles writer, director & actor lists for projects at supervisor’s discretion.
*Coordinates international & domestic travel & hotel accommodations.
*Greets clients, talent, creative staff & executives.
*Prepares check requests or expense reports and follows through.
*Responds to inquiries, orders supplies and handles specific assignments.
*Coordinates delivery/return of scripts and videotapes to agents.
*Performs other related duties and projects as assigned.


Desirable candidates will have the following qualifications:

*Previous experience in motion picture creative development at a studio or agency required.
*Typing at 60 wpm and proficiency with Word required. Proficiency in Excel, Outlook, Lotus Organizer and FileMaker Pro required. Proficiency in Fastnotes preferred.
*Knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, and English usage, report & letter formats.
*Strong interest in scripts and general film knowledge preferred.
*Familiarity with agents/agencies, producers and film community in general preferred.
*Working knowledge of Feature Writers and Directors strongly desired.
*Ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
*Ability to maintain composure and efficiency while working with heavy phones and constant interruptions.
*Ability to pay close attention to detail and understand written and oral instructions.
*Ability to organize, prioritize and schedule work effectively. Must have ability to work well under time constraints.
*Flexible, multi-task, personable and able to interact with all levels of personnel.