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The posting was removed by the employer on 11/9/2009 3:41:00 PM
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Admin Assistant, Capitol Latin at Emi Music Na in Hollywood CA- Full Time JOB
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Emi Music Na |
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Admin Assistant, Capitol Latin  more jobs like this |
| This is a FULL TIME JOB |
| Location: |
Hollywood CA |
| Date Posted: |
11/2/2009 5:40:52 PM |
Job Code:
Admin Assistant, Capitol Latin |
| Details: |
Serve as first point of contact for the Executive
Protect and enhance the Executives image both internally and externally
Facilitate two-way communication throughout the organization
Maintain up-to-date awareness of the Executives obligations in order to proactively assist and/or anticipate needs
Foresee and/or manage risk, conflicts, and problem areas
Ensure that tools and reports are effective, provided on a timely basis, and subject to rigorous standards
Facilitate upstreaming of information on all sales and marketplace activities internally and externally as requested
Assist in delivery of the agreed sales and profit objectives and budget for the region
Answer all incoming calls; take and log messages as needed; ensure that messages are accurate and delivered in a timely fashion
Maintain appointment schedule; planning, updates, and notifications as necessary
Arrange all travel plans, including heavy international travel
Coordinate group travel and meetings
Manage incoming mail and complete correspondence
Process expense reports, ensuring compliance with company policy
Process invoices for payment; resolve payment issues
Create and maintain effective filing system, both online and in hard copy
Maintain database of Executive contacts
Coordinate and perform sales analysis as needed in support of functional goals and targets
Prepare presentations in coordination with Executive
Maintain commitment to continuous process improvement: efficiency, effectiveness, and currency
Ensure departmental resources are aligned to achieve quality, efficiency, and timeliness of results in alignment with vision and goals of EMI
Communicate effectively and efficiently within the department, within EMI, and to EMI business partners and customers
Develop and maintain cooperative relationships with other functional areas of EMI
Requirements
Essential
Bilingual English/Spanish required.
Degree qualified or equivalent
3-5 years of administrative support experience
High proficiency in Outlook and PowerPoint; proficiency in Word and Excel
Demonstrated ability to operate in a fast-paced environment, responding to issues promptly with a strong orientation toward customer service
Demonstrated ability to work independently and efficiently with minimal supervision, confidently handling new tasks as they arise
Strong verbal and written communication skills; the ability to communicate effectively with all levels of employees, management, and customers; strong editorial/proofreading skills
Strong interpersonal and teamwork skills, including adaptability, personal effectiveness, and the ability to establish quick rapport
Strong organizational and time management skills, including prioritization and follow through
Strong analytical and problem-solving skills, with the ability to make proactive recommendations and find/use resources
Strong internet skills, with the ability to effectively and efficiently present findings
Desirable
Knowledge of and/or experience in the entertainment industry, especially the music business
1-3 years experience with travel arrangements
An aptitude for or experience with reporting systems such as Soundscan, Encore/BDS, and Insight
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