Personal Assistant
Confidential
Beverly Hills, CAThis was removed by the employer on 4/1/2024 3:03:00 PM PST
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Full Time Job
A Beverly Hills based Production company has an immediate need for a hardworking superstar personal assistant to support our Chairman at one of Hollywood's most successful entertainment companies.
We are looking for someone who thrives in a fast-paced environment, is extremely organized, detail-oriented and can remain calm under pressure. This job requires a meticulous assistant who has a love for detail, resourceful, enthusiastic, motivated and a dedicated self-starter with a no job is too small attitude.
The ideal candidate should be able to handle multiple projects at once, be up on current trends, have excellent phone and people skills, be able to deal with strong personalities, anticipate needs and stay on top of a myriad of projects and details.
Responsibilities will include but may not be limited to the following:
Personal Support
Managing personal LA residence ahead of and during Chairman's time working out of the Beverly Hills office which includes:
Arrange housekeeping - supervision and communication with housekeeper
Checking household supplies and restocking
Grocery shopping
Gift Management: Birthday tracking, gift buying including gift research and suggestions
Performing personal errands as needed such as dry cleaning, grocery shopping, etc.
Overseeing annual holiday card design, wording and distribution
Credit card reconciliations, expense reports, Concur software, purchase orders, check requests
Support family office
Submit an end of day report
Business Support/Back up for First Assistant
Maintaining and updating contact information
Liaise with business managers, agents' offices, attorney
Assist with mail, cataloging, scanning and archiving
Help with meeting set up and greeting guests in office
Run errands
Maintain office cleanliness and tidiness
Organize call lists and send reminders
Other duties as assigned
QUALIFICATIONS
A minimum of 4-7 years' experience as a personal or executive assistant to high-level executive or a-list persona, ideally in the entertainment industry
Ability to be discreet and appropriately handle sensitive and confidential information
Ability to anticipate needs, be resourceful and adapt to continually changing priorities & deadlines
Possess a ''can-do'' attitude for all situations, no task too big or too small to handle
Excellent organizational skills, attention to detail and the ability to handle multiple tasks in a fast paced and time sensitive environment
Track record of meeting deadlines and taking initiative to seek out information
Excellent written and verbal interpersonal skills, strong work ethic and sense of professionalism
Demonstrates the ability to remain calm and poised under pressure, applies common sense and knows when to escalate as appropriate
Technically proficient across various platforms and systems including Google Suite, Microsoft O?ce, and video conferencing platform
Clean driving record
Location: Beverly Hills, CA (Hybrid)
Job Type: Hourly; Full-Time
Employer considers applicants for all positions without regard to actual or perceived age, race, color, ancestry, sex, gender (including the fact that an individual is transgender, transitioning or transitioned), pregnancy, childbirth or related conditions, national origin, marital, domestic partner or familial status, military and veteran status, medical condition, physical disability or mental disability, citizenship, ethnicity, religion, creed, sexual orientation, gender identity, gender expression, or any other characteristic protected by state, federal or local laws. We consider all qualified applicants with criminal histories in a manner consistent with applicable Fair Chance laws.
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