Executive Assistant
Confidential
Los Angeles, CAThis was removed by the employer on 4/3/2024 8:23:00 AM PST
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Full Time Job
Award winning production company is currently seeking an Executive Assistant to directly support the CEO. As the Executive Assistant you will be responsible for performing high-level administrative, project management support, and logistical tasks to alleviate responsibilities and ease the CEO's workload.
Our ideal candidate is a positive, upbeat, self-starter, team player, with a strong passion for film/tv and as well as working knowledge of the entertainment and media industry as a whole. They have the ability to create and adapt to processes, are well versed in reading a room and effective communication, take proactive ownership of the CEO's calendar, schedule and organize complex meetings, and a proven ability to plan-ahead and manage time effectively. This position is in person in Los Angeles, five days per week.
This is a great opportunity for an individual looking for hands-on experience at an established and highly regarded production company.
Duties & Responsibilities:
- Desk management: Provide comprehensive administrative support including managing a complex calendar, schedule requests, conflicts, meeting agendas, itineraries, travel arrangements, and reservations.
- Proactively plan itineraries; anticipate and execute calendar changes swiftly
- Communicate in a professional demeanor over email and over the phone.
- Managing internal project tracker(s).
- Attend various meetings to discuss development & production of slate.
- Ability to work collaboratively with other members of the Operations and Content teams, senior leadership, as well as other assistants.
- Ad hoc projects and other duties as assigned
Qualifications:
- Outstanding interpersonal skills, team-oriented and positive attitude with the ability to work cross-functionally across the organization.
- High level of verbal/written communication and attention to detail.
- Bachelor's Degree required.
- At least 1 year of administrative assistant experience (ideally at an agency) including answering phones, heavy meetings and schedule coordination required
- Ability to prioritize tasks and solve problems creatively.
- Must be a self starter who can find ways to contribute beyond what is directly assigned.
- Knowledge of Microsoft office required.
- Knowledge of Google applications (docs, sheets, drive etc.) required.