Executive Assistant
Confidential
Los Angeles, CAThis was removed by the employer on 4/29/2020 3:35:00 PM PST
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Full Time Job
Job Title: Executive Assistant
Location: Los Angeles, CA
Description: Academy Award-nominated and Emmy Award-winning Production company is seeking an Executive Assistant. Duties consist of managing the daily operation of the production office, maintaining schedules, and handling travel arrangements/speaking engagements for our company Executives.
Responsibilities include but not limited to:
• Coordinating calls, meetings and appointments
• Answering phones
• Participating in strategy calls / taking notes
• Managing calendar entries and reminders
• Assisting with travel and accommodation bookings for film shoots
• Liaising and coordinating with representatives for speaking engagements
• Performing vital research-based tasks for active projects
• Creating grids, lists, and other archival documents
• Completing personal tasks where applicable
The ideal candidate will possess:
• Interest in a 2-year time commitment
• Minimum 2 years of previous related experience
• Mastery of Microsoft Office (Word, Excel, Powerpoint) and Google Drive
• Excellent administrative and organizational skills
• Ability to manage complex schedules and heavy email workload
• Professional demeanor and meticulous attention to detail
• A ''no task too small'' attitude
• Impeccable common sense/intuition and thorough follow-through
• Strong multitasking abilities
• Experience managing receipts, submitting invoices and tracking payments
• Strong interest in the profession of Executive Assistant. We are not looking for someone to move into other positions, such as directing and producing or looking for a gateway to do so.