Executive & Personal Assistant

This is a Full Time Job

SUMMARY DESCRIPTION
The Executive & Personal Assistant is responsible for performing a variety of administrative tasks to provide support in all matters while maintaining the utmost level of confidentiality.

ROLES AND RESPONSIBILITIES
• Roll calls and screen all incoming calls.
• Maintain call log and take detailed messages/notes.
• Set and confirm meetings.
• Interact with internal departments and external clients as necessary.
• Book travel and complete expense reports.
• Full life cycle of ticket counts, contract administration, and database management.
• Maintain and update company databases.
• Maintain client files and documents as needed.
• Additional tasks and responsibilities as assigned.

QUALIFICATIONS AND REQUIREMENTS
• Strong communication skills via phone, email and in-person.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Prior experience in an Executive & Personal Assistant role is necessary.
• Must have high level of interpersonal skills to handle varied personalities and sensitive situations.
• Position requires demonstrated poise, tact and confidentiality, as well as, excellent attention to detail, ability to prioritize and meet deadlines.
• Computer literacy is a must.
• Locally based in/around Beverly Hills.
• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required.