Floater
CAA
Los Angeles, CAThis was removed by the employer on 4/8/2020 11:04:00 AM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Agency/Management Category
Browse the Assistant and Entry Level Category
Search for Floater jobs in Los Angeles-CA
Search all Floater postings
Full Time Job
Floater (Corporate)
Job Description
The Role
We are seeking a dynamic, organized, self-starter to join our team in a newly created role a Floating Executive Assistant in Los Angeles supporting corporate groups (Information Technology, Finance, General Counsel, etc). In this role, an individual would provide administrative coverage for corporate group executives during absences of their administrative assistants. When not required to provide administrative coverage, other projects will be assigned
Responsibilities
• Administrative support, including heavy scheduling/calendar maintenance, serving as primary gatekeeper by providing structure surrounding access to the Executives' calendar. Maintain an awareness of Executives' obligations, in order to proactively assist and/or anticipate needs.
• Prepare and submit expense reports (via Concur) and invoices, coordinate travel, manage call logs, messages, and communication with internal clients/external partners, ensuring Executive responds in a timely manner.
• Complete department projects as assigned.
Qualifications
• At least 1 year of administrative support experience in a professional environment. Background in Entertainment/ Media preferred.
• Exceptional interpersonal, verbal, and written communication skills, while understanding the importance of maintaining a high level of discretion and confidentiality, strong follow-through, and attention to detail.
• Demonstrated ability to be agile and excel in ambiguous situations
• Strong command of the Microsoft Office suite and in particular Word, Excel & PowerPoint. Adept at quickly learning new processes and technology (i.e. Concur/Workday).
• Ability to work well under pressure, meet tight deadlines, manage multiple projects/competing priorities, and maintain a sharp focus in a fast-paced corporate environment.
• BS/ BA Degree preferred.