Assistant / Coordinator Of Production
Banijay Americas
Los Angeles, CAFull Time Job
Hiring Organization : Endemol Shine North America
Job Purpose:
Seeking an Executive Assistant/Coordinator with a minimum of 1-2 years of experience in the entertainment industry, preferably in a production capacity. This role will support the EVP, Production and Director, Production of a large television production company that specializes in unscripted programming. Must have an interest in TV production, professional phone manner, understanding of call sheets and other production documents and familiarity with industry players.
They will be responsible for managing phones, setting appointments and meetings, updating calendars, booking travel, gathering and managing documents for show deliverables, managing equipment, setting up run throughs and smaller production shoots as well as assisting and coordinating with individual show production teams on logistical/ production needs.
Essential Responsibilities:
• Manage phones, calendars, schedules and conference calls
• Organize meetings and appointments
• Create Executive expense reports,
• Order office supplies for production team
• Liaise with other International Banijay Group territories
• Possess excellent follow through skills (status reports and confirmation of tasks completed)
• Research of available Production Facilities and Equipment in Los Angeles, US and World
• Office Space planning for new productions starting up in our facility.
• Maintenance and Distribution of critical documents like production manuals, start paperwork and other production related materials
• Assist with show start ups
• Assist with booking travel
• Create PO's and Coordinate with Finance/Accounting
• Update Weekly Show Schedules and distribute to staff
• Maintain standards of strict confidentiality with respect to all matters and documents
• Promote teamwork and work well with executives, staff, external associates and visitors at all levels.
• Support the Production and Development teams by putting together presentation shoots, assisting with pilots and other on set duties as required.
• Handle other miscellaneous duties, special events and projects assigned
Skills
& Qualifications:
• College degree preferred
• Minimum 1-2+ years experience within the entertainment industry, preferably in a production capacity
• Advanced skills in MS Office, including Word, Excel, PowerPoint and Outlook. Movie Magic skills a plus
• Excellent organizational skills
• A clear sense of urgency, and ability to complete tasks accurately and efficiently
• Excellent computer and technology skills – Mac, Microsoft Word, Outlook, Excel, PowerPoint, iPad, iPhone
• Excellent communication skills - both verbally and written with professional phone manner
• Ability to prioritize, meet deadlines, make decisions and change course of action quickly
• Detail oriented with the ability to maintain professionalism under pressure
• Ability to anticipate needs, be proactive, resourceful and flexible
• Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
• Strong people skills, including the ability to work effectively with other executives, talent, talent reps, assistants and staff at all levels
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments
Eligibility Requirements:
• Interested candidates must submit a resume/CV to be considered
• Must be willing to submit to a background investigation
• Must have unrestricted work authorization to work in the United States.
• Must be 18 years or older.
Compensation range: $56k-$60k annually (Hourly/Non Exempt)
We are a collective of multi-talented on and off-screen creatives from 20+ countries, united in ambition and diverse in thinking. That's why we want to offer everyone new opportunities to match their ambitions.
Check out our career opportunities here and join our talented teams around the Group.
If you like growth and working with fun, enthusiastic ambitious people, you'll enjoy your career with us!
Salary/Benefits
$56,000.00 - 60,000.00 per year