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Front Desk & Executive Assistant
Zoic Studios
Culver City, CA
Uh oh, this posting was removed on 5/30/2016 9:08:00 AM PST
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Zoic Studios is an Award winning visual effects company who understand story, process and relationships. Partnership, integrity and enthusiasm are our key founding principles. We have three locations, Los Angeles, New York City and Vancouver, Canada. Some of our recent credits include, Big Eyes, Night at the Museum 3, Crouching Tiger, Hidden Dragon: Sword of Destiny, Once Upon a Time, The 100, Lucifer and Arrow.
''Visual Evolution'' is our mission; we invest in constantly improving our technological and studio processes so that our artists can focus on being creative even in the lightning fast paced world of visual effects. We apply these principles to our work on some of the most VFX intensive film and television projects out there. We like a challenge. Do you?
Our Los Angeles location is currently seeking someone to work full time at our Front Desk and support our Executive Creative Directors as an Executive Assistant. This is a permanent, full time position.
The overall priority of this role is to be the main reception operator and to be responsible for the needs of the ECD's. This position reports in to the Office Manager for reception duties and directly to the ECD's for EA related tasks.
Responsibilities, but not limited to:
Answer phones (multiple lines)
Heavy phones, routing calls, pushing to voicemail
Greet staff, clients and interviewees
Top notch client services
Manage Outlook calendars for facilities and ECD's
Arrange and book meetings for the various conference and theatre rooms
Assist in prepping for client meetings and facility tours as needed
Manage and periodically update extension lists for LA location & coordinate with other 2 locations.
Manage and organize expense reimbursement for ECD's
Research and arrange ECD travel
Pitch support (pulling scrap, write ups, research, aide in putting together presentations, etc.)
Coordinate local and international courier packages
Assist in coordinating studio supplies and misc. orders
Arrange meals for ECD's, executive meetings, project lunches/dinner and client meetings
Co-Managing 10-15 interns
Coordinating runs and pickups
Misc. administrative tasks assigned by Accounting & Office Manager
Qualifications:
Ability to work in a fast paced environment
Have a natural ability to prioritize tasks and follow up on progress
Able to think and problem solve quickly with minimal supervision
Excellent verbal and written communication skills
Able to handle various personalities with ease
Highly polished and savvy to client needs
Highly organized and detail oriented
Proficient in Microsoft Office
Own reliable transportation (runs may be required if interns are not available)
Flexible with working overtime or weekends if needed
Able to take pride and ownership of a project to see it through to its completion
Above all, we love smart, fun loving people!
Bonus Points, though not required:
Degree or focus on writing, screenwriting, or communications
Experience handling VIP clients and sensitive information
Knowledge of the local Los Angeles entertainment, restaurant & tourism scene
Photoshop experience
Previous experience as an Executive Assistant
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Animation Category
Browse the Assistant and Entry Level Category
Search for Front Desk & Executive Assistant jobs in Culver City-CA
Zoic Studios is an Award winning visual effects company who understand story, process and relationships. Partnership, integrity and enthusiasm are our key founding principles. We have three locations, Los Angeles, New York City and Vancouver, Canada. Some of our recent credits include, Big Eyes, Night at the Museum 3, Crouching Tiger, Hidden Dragon: Sword of Destiny, Once Upon a Time, The 100, Lucifer and Arrow.
''Visual Evolution'' is our mission; we invest in constantly improving our technological and studio processes so that our artists can focus on being creative even in the lightning fast paced world of visual effects. We apply these principles to our work on some of the most VFX intensive film and television projects out there. We like a challenge. Do you?
Our Los Angeles location is currently seeking someone to work full time at our Front Desk and support our Executive Creative Directors as an Executive Assistant. This is a permanent, full time position.
The overall priority of this role is to be the main reception operator and to be responsible for the needs of the ECD's. This position reports in to the Office Manager for reception duties and directly to the ECD's for EA related tasks.
Responsibilities, but not limited to:
Answer phones (multiple lines)
Heavy phones, routing calls, pushing to voicemail
Greet staff, clients and interviewees
Top notch client services
Manage Outlook calendars for facilities and ECD's
Arrange and book meetings for the various conference and theatre rooms
Assist in prepping for client meetings and facility tours as needed
Manage and periodically update extension lists for LA location & coordinate with other 2 locations.
Manage and organize expense reimbursement for ECD's
Research and arrange ECD travel
Pitch support (pulling scrap, write ups, research, aide in putting together presentations, etc.)
Coordinate local and international courier packages
Assist in coordinating studio supplies and misc. orders
Arrange meals for ECD's, executive meetings, project lunches/dinner and client meetings
Co-Managing 10-15 interns
Coordinating runs and pickups
Misc. administrative tasks assigned by Accounting & Office Manager
Qualifications:
Ability to work in a fast paced environment
Have a natural ability to prioritize tasks and follow up on progress
Able to think and problem solve quickly with minimal supervision
Excellent verbal and written communication skills
Able to handle various personalities with ease
Highly polished and savvy to client needs
Highly organized and detail oriented
Proficient in Microsoft Office
Own reliable transportation (runs may be required if interns are not available)
Flexible with working overtime or weekends if needed
Able to take pride and ownership of a project to see it through to its completion
Above all, we love smart, fun loving people!
Bonus Points, though not required:
Degree or focus on writing, screenwriting, or communications
Experience handling VIP clients and sensitive information
Knowledge of the local Los Angeles entertainment, restaurant & tourism scene
Photoshop experience
Previous experience as an Executive Assistant
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