Executive Assistant
Whalerock Industries
Santa Monica, CAThis was removed by the employer on 9/1/2015 11:46:00 AM PST
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Full Time Job
Whalerock Industries is currently seeking an experienced, capable Executive Assistant to provide administrative support to an executive.
Key Responsibilities:
• Act as primary administrative support 1 (one) executive in the following areas of responsibility:
• Field calls, manage phone sheet, schedule meetings and team interviews, greet guests/partners, handle project files and submissions for the executive.
• Regulate correspondence, handle light dictation, and manage charitable donations.
• Coordinate travel, both within US and International, set visits, and public appearances for VIP and Talent, and manage corresponding expense reports.
• Facilitate interdepartmental meetings and communication.
• Assist in business-related research & projects, as assigned.
• Help facilitate the office space/details for new hires.
Desired Skills & Requirements:
• Must have at least 3-5 years prior experience working as an assistant to a President, C-level, and/or senior executive(s) at agency/studio/network.
• Bachelor’s degree.
• Must be comfortable with receiving frank, direct feedback and offering the same, in a professional, composed manner.
• Attention to detail, organization, follow-through, initiative, and ability to identify and anticipate challenges before they arise is key.
• Comfortable operating and performing basic troubleshooting with Macs, iPads, iPhones, Blackberry, and other mobile devices, as applicable.
• Must possess a high degree of organization and time management skills.
• Demonstrated ability to juggle multiple projects on tight deadlines.
• Must have excellent interpersonal skills, and are able to work collaboratively throughout an organization.
• Your creativity is balanced with an ability to work with speed and efficiency. Must have excellent interpersonal, verbal, and written communication skills.
• A sense of humor is a must.
• You are creative and have a keen interest in new or digital media.
• You solve problems.
• You are entrepreneurial, smart, and passionate.
• You love to win.
• If you don’t know how to do something, you speak up and work with team members to learn
• You naturally go the extra mile.
• You thrive in a fast-paced work environment, readily adapting to continually changing priorities and aggressive project timeframes.
• You give credit to others where credit is due and take responsibility for misses when they rest with you.
• Did we mention you love to win?
Whalerock Industries is a Santa Monica based company with interests across the media and technology landscape. Whalerock’s digital brands include Wonderwall, Moviefone, Mandatory, Mom.me, Tested, Tasted, PawNation, Purple Clover, and Cinefix, among others. Whalerock Industries has strategic alliances with MGM, Starcom MediaVest, P&G, Aol, AARP, Microsoft, YouTube and other major global institutions to bring world-class premium content and experiences to tens of millions of people every month across all devices and screens.