Executive Assistant
Whalerock Industries
Santa Monica, CAThis was removed by the employer on 2/12/2015 1:46:00 PM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Executive Assistant jobs in Santa Monica-CA
Search all Executive Assistant postings
Full Time Job
Whalerock Industries is currently seeking an experienced, capable executive assistant to provide administrative support to the President of the Company.
Act as primary administrative support to the President in the following areas of responsibility:
• Field calls, manage phone sheet, schedule meetings, greet guests/partners, handle project files and submissions for the executive.
• Regulate correspondence, handle light dictation, and manage charitable donations.
• Coordinate travel, both within US and International, set visits, and public appearances for VIP and Talent, and manage corresponding expense reports.
• Facilitate interdepartmental meetings and communication.
• Assist the President on business-related research & projects, as assigned.
Skills & Requirements:
• 2-3 years prior experience working as an executive assistant to President level, C-level, and/or senior executives within either a studio, network, and/or agency environment.
• Bachelor’s degree in entertainment- or online-related field is required.
• Excellent communication skills are a must; must be comfortable with and adept at receiving frank, direct feedback and offering the same, in a professional, composed manner.
• Ideal candidate will be a self-starter; detail-oriented, hard-working, personable team player with a great attitude.
• Ability to maintain composure, working quickly and efficiently under high-volume, high- demand conditions.
• Familiarity with key players in the industry is a must.
• Attention to detail, organization, follow-through, initiative, and ability to identify and anticipate challenges before they arise is key.
• Candidate must be comfortable operating and performing basic troubleshooting with
• Macs, iPads, iPhones, Blackberry, and other mobile devices, as applicable.
• Compensation is commensurate with experience.
Bonus Points
• Interest in Social Media desired
• You like getting your hands dirty.
• You are entrepreneurial, smart, and passionate.
• You solve problems.
• You love to win.
• You naturally go the extra mile.
• You thrive in a fast-paced work environment, readily adapting to continually changing priorities and aggressive project timeframes
• You are able to tell it like it is. In plain English.
• A sense of humor is a must.
• You are creative and have a keen interest in new or digital media.
• If you don't know something, you say so. Then go figure it out quickly.
• Did we mention you love to win?
Whalerock Industries is a Santa Monica based company with interests across the media and technology landscape. Whalerock’s digital brands include Wonderwall, Moviefone, Mandatory, Mom.me, Tested, PawNation, Purple Clover, and Cinefix, among others. Whalerock Industries has strategic alliances with MGM, Starcom MediaVest, P&G, Aol, AARP, Microsoft, YouTube and other major global institutions to bring world-class premium content and experiences to tens of millions of people every month across all devices and screens.