Administrative Assistant- Ad Sales
Whalerock Industries
Santa Monica, CAThis was removed by the employer on 3/4/2015 4:46:00 PM PST
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Full Time Job
Administrative Assistant- Ad Sales
Whalerock Industries is currently seeking an experienced, capable executive assistant to provide administrative support to the Head of Sales.
The ideal candidate:
Will…
• Answer desk phones, greet guests, and provide support to the Head of Sales (and Ad Sales Team).
• Manage Head of Sales daily schedule and travel arrangements.
• Plan and schedule meetings and appointments.
• Prepare and edit presentations for the sales team.
• Facilitate interdepartmental meetings and communication.
• Act as gatekeeper for incoming requests and calls.
• Work with vendors and act as department facilities manager.
• Assist the Head of Sales on business-related research & projects, as assigned.
Is…
• A forward-looking thinker who actively seeks and proposes solutions.
• A self-starter; detail-oriented, hard-working, personable team player with a great “can do” attitude.
• A team player who is looking to be part of a fun, hardworking, team of 25 ad professionals.
Has…
• 1-3 years prior experience working as an executive assistant to President level, C-level, and/or senior executives.
• Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint)
• Bachelor’s degree in communication, advertising, entertainment- or online-related field is required.
• Excellent communication and interpersonal skills are a must with the ability to build relationships with stakeholders.
• Strong organizational skills that reflect ability to perform and prioritize multiple takes seamlessly with excellent attention to detail. Professionalism is a must!
• The ability to maintain composure and work quickly and efficiently under high-volume, high- demand conditions.
Success at Whalerock Industries requires that…
• You have a sense of humor.
• You love to win.
• You like getting your hands dirty.
• You solve problems.
• You are entrepreneurial, smart, and passionate.
• You know the acronyms but speak in plain English.
• If you don't know something, you say so. Then go figure it out quickly.
• You naturally go the extra mile.
• You thrive in a fast-paced work environment, readily adapting to continually changing priorities and aggressive project timeframes.
• You give credit to others where credit is due and take responsibility for misses when they rest with you.
• Did we mention you love to win?
Whalerock Industries is a Santa Monica based company with interests across the media and technology landscape. Whalerock’s digital brands include Wonderwall, Moviefone, Mandatory, Mom.me, Tested, Tasted, PawNation, Purple Clover, and Cinefix, among others. Whalerock Industries has strategic alliances with MGM, Starcom MediaVest, P&G, Aol, AARP, Microsoft, YouTube and other major global institutions to bring world-class premium content and experiences to tens of millions of people every month across all devices and screens.