Receptionist
Whalerock Industries
West Hollywood, CAThis was removed by the employer on 4/19/2017 3:46:00 PM PST
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Full Time Job
Whalerock Industries is currently seeking a highly-qualified, polished, and professional Receptionist. This is not a typical front desk position and we are not your typical company. Since you will be the first point of contact at Whalerock Industries, this role should not be taken lightly, however, we’re not all serious business! You make a difference up at the front whether you’re a calm voice reassuring a nervous interview candidate, providing important information to clients or guests in person or on the phone, or the first face everyone sees when they enter our space. You get to share the happy news that someone has received flowers or other packages at work, and a unique view and understanding of everything that makes up our business. By accepting this important role, you receive a plethora of ‘Good Mornings’, and everyone will know your name! Whalerock Industries offers room for growth and development in any role, and we are seeking only the most qualified applicants.
The ideal candidate:
Will…
• Answer front desk phones and greet guests.
• Manage conference room calendars and materials.
• Maintain the lobby, guest areas, Boardoom and reception conference rooms.
• Sign for and help distribute incoming packages.
• Support HR and Ops with new hire prep tasks, including paperwork and ordering building and parking cards.
• Order and distribute office supplies. Itemize and allocate office supply expenses, by department.
• Train quarterly interns on front desk responsibilities.
• Coordinate office meals, as needed.
• Keep all reception documents up to date including Reception Binder, New Hire paperwork, phone lists, etc.
• Perform morning prep and evening office wrap-up/lock-up duties.
Is…
• Punctual, honest, and will be consistent with attendance.
• Friendly, outgoing, and welcoming.
• Proactive, flexible, and highly communicative.
• Helpful with facilitating questions from callers, guests and/or employees.
• Willing to go above and beyond when needed.
Has…
• 1-2 Years of work experience as an assistant or receptionist.
• Previous Entertainment Reception experience strongly preferred.
• Strong organization skills, detail-oriented, and exceptional follow through.
• Has a proactive, positive approach, and a great attitude.
• Excellent written and verbal communication skills.
• A professional demeanor and appearance at all times
Success at Whalerock Industries requires that…
• You have a sense of humor.
• You love to win.
• You like getting your hands dirty.
• You solve problems.
• You are entrepreneurial, smart, and passionate.
• You know the acronyms but speak in plain English.
• If you don't know something, you say so. Then go figure it out quickly.
• You naturally go the extra mile.
• You thrive in a fast-paced work environment, readily adapting to continually changing priorities and aggressive project timeframes.
• You give credit to others where credit is due and take responsibility for misses when they rest with you.
• Did we mention you love to win?