Executive Assistant - President
Whalerock Industries
West Hollywood, CAThis was removed by the employer on 10/7/2016 12:46:00 PM PST
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Full Time Job
Whalerock Industries is currently looking for an experienced Executive Assistant to provide administrative support to the President of Whalerock Industries. The Executive Assistant candidate that succeeds in this role is someone who is obsessed with organizing and time management. He or she enjoys and thrives in a fast-paced challenging, yet fun environment. This candidate will need to be extremely smart and have strength in identifying needs, even before they arise.
The ideal candidate…
Will…
• Manage incoming calls and call sheet/manage/update contacts database.
• Organize calendar, schedule/prioritize meetings and greet guests/partners.
• Handle project files and submissions for the executive.
• Develop inter-departmental relationships to facilitate meetings and communication.
• Coordinate domestic and international travel and accommodation arrangements.
• Manage and process expense reports.
• Assist in business-related research & projects, as assigned.
• Represent the departments and the company in a professional manner.
• Assist on both personal and business-related research & projects, as assigned.
• Order and facilitate setup of new devices (iPads, iPhones, Macbooks, iMacs.)
• Arrange for purchase and shipment/delivery of business gifts.
• Facilitate the ordering/organization of breakfasts and lunches with internal employees and external guests.
Is…
• Comfortable with receiving direct feedback and offering the same, in a professional, composed manner.
• Attentive to fine details, organization, follow-through, initiative, and ability to identify and anticipate challenges before they arise is key.
• Comfortable operating and performing basic troubleshooting with Macs, iPads, iPhones, Blackberry, and other mobile devices, as applicable.
• Respectful and assertive around strong personalities.
• Adaptive to continually changing and fast-paced work environments while maintaining composure and a positive attitude.
• Able to juggle multiple projects on tight deadlines.
• Balanced - Your creativity is balanced with an ability to work with speed and efficiency. Must have excellent interpersonal, verbal, and written communication skills.
• Excellent at time management and highly organized.
• Driven, proactive and able to identify and anticipate challenges before they arise.
• Trustworthy – confidentiality is a must.
• Someone who can work collaboratively throughout an organization.
Has…
• 5-7 years prior experience working as an Executive Assistant to a President, C-level, and/or senior executive at a studio, network, or digital media company.
• A Bachelor’s Degree (preferred.)
• Excellent interpersonal, verbal, and written communication skills.
Success at Whalerock Industries requires that…
• You have a sense of humor.
• You love to win.
• You like getting your hands dirty.
• You solve problems.
• You are entrepreneurial, smart, and passionate.
• You know the acronyms but speak in plain English.
• If you don't know something, you say so. Then go figure it out quickly.
• You naturally go the extra mile.
• You give credit to others where credit is due and take responsibility for misses when they rest with you.
• Did we mention you love to win?