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Office Coordinator / Receptionist
Wasserman
New York, NY
Uh oh, this posting was removed on 9/18/2017 9:07:00 AM PST
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Search for Office Coordinator / Receptionist jobs in New York-NY
The Office Coordinator is responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. Performs all front office activities, including reception, mail, deliveries and facilities. Assists with internal office moves and provides arrangements for office meetings. Provides support to Human Resources team, supporting the recruitment and new hire processes. May also participate in client services as needed.
Duties:
• Oversee general office administration for the New York office.
• Act as company concierge to employees that may need help with travel, supplies, meetings, etc.
• Primary point of contact for clients and guests visiting and calling the office.
• Responsible for answering incoming calls; route calls promptly and correctly to the proper staff person or voicemail, and politely take messages when necessary.
• Handle all building maintenance and be the first point of contact for the building.
• Assist with internal NY office moves and small builds.
• Order kitchen and office supplies, maintaining a strong relationship with all building vendors.
• Stock, organize and maintain clean kitchens, conference rooms and common areas.
• Order company stationery and business card printing.
• Code invoices and ensure they are delivered to Accounting in a timely manner.
• Work with LA Office Director and HR Team to coordinate company events.
• Ensure LA Office Director and HR Manager are well-informed of all office-related matters.
• Support HR Team with recruitment, onboarding and projects on an as-needed basis.
• Handle all information confidentially.
• Open and close the office each day.
Skills/Qualifications:
• 1-2 years of experience in reception or office management. HR experience a plus.
• Commitment to exceeding expectations of clients, visitors, and fellow employees.
• Must be reliable, punctual and well organized.
• Approach all interactions with a welcoming and customer service attitude.
• Ability to multi-task and handle a fast-paced work environment.
• Ability to self-manage and prioritize.
• Excellent in-person, phone and electronic communication skills.
• Service industry experience preferred.
• Proficient in Microsoft Office Suite.
• College degree preferred.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Human Resources Category
Search for Office Coordinator / Receptionist jobs in New York-NY
The Office Coordinator is responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. Performs all front office activities, including reception, mail, deliveries and facilities. Assists with internal office moves and provides arrangements for office meetings. Provides support to Human Resources team, supporting the recruitment and new hire processes. May also participate in client services as needed.
Duties:
• Oversee general office administration for the New York office.
• Act as company concierge to employees that may need help with travel, supplies, meetings, etc.
• Primary point of contact for clients and guests visiting and calling the office.
• Responsible for answering incoming calls; route calls promptly and correctly to the proper staff person or voicemail, and politely take messages when necessary.
• Handle all building maintenance and be the first point of contact for the building.
• Assist with internal NY office moves and small builds.
• Order kitchen and office supplies, maintaining a strong relationship with all building vendors.
• Stock, organize and maintain clean kitchens, conference rooms and common areas.
• Order company stationery and business card printing.
• Code invoices and ensure they are delivered to Accounting in a timely manner.
• Work with LA Office Director and HR Team to coordinate company events.
• Ensure LA Office Director and HR Manager are well-informed of all office-related matters.
• Support HR Team with recruitment, onboarding and projects on an as-needed basis.
• Handle all information confidentially.
• Open and close the office each day.
Skills/Qualifications:
• 1-2 years of experience in reception or office management. HR experience a plus.
• Commitment to exceeding expectations of clients, visitors, and fellow employees.
• Must be reliable, punctual and well organized.
• Approach all interactions with a welcoming and customer service attitude.
• Ability to multi-task and handle a fast-paced work environment.
• Ability to self-manage and prioritize.
• Excellent in-person, phone and electronic communication skills.
• Service industry experience preferred.
• Proficient in Microsoft Office Suite.
• College degree preferred.
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