Human Resources Coordinator
Warner Music Group
Los Angeles, CAThis was removed by the employer on 10/2/2014 9:45:00 AM PST
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Full Time Job
WHR - Warner Music Group
Department Description:
Human Resources at WMG is a Corporate department with centralized functions for Payroll, Compensation, Benefits and Staffing. Additionally there are several HR Generalist groups, each assigned to specific business units or Corporate departments, to support the business’s employee relations, employee development, organizational development, performance management and compliance needs.
High Level Job Description:
The HR Coordinator is part of the HR Generalist team assigned to the Warnern Chappell Music population, and reports to a Vice President, Human Resources. The HR Coordinator provides administrative support for: day-to-day HR activities; recurring HR processes such as biweekly payroll and annual performance reviews; and the execution of HR initiatives such as employee training.
Detailed Job Description/ Responsibilities:
HR Generalist Function:
• Serve as first point of contact for managers and employees throughout assigned population. Provide information and guidance, or escalate inquires as appropriate. Maintain confidentiality of all information.
• Serve on committees to develop, launch and refine various Learning & Development and Organizational Development HR Initiatives.
Administration Function:
• Provide daily departmental support by responding to and fulfilling requests for information via fax, phone, mail and courier.
• Sort and distribute departmental mail and faxes.
• Send email requests for hiring managers to complete new hire form.
• Communicate termination notices to Helpdesk and Facilities.
• Respond to requests for employment verifications.
• Create new hire personnel and medical files and file paperwork accordingly; keep filing up to date on a weekly basis.
• Code and process invoices and follow up with vendors and Accounts Payable as needed.
• Generate, photocopy, collate and distribute departmental communications and distributions to employees via email or hard copy as directed by VP Human Resources.
• Answer and interpret questions related to Company policy and procedures and ensure consistent application. Appropriately escalate inquiries to VP Human Resources.
• Ensure online exit surveys are completed, exit interviews are conducted, meet with exiting employees, and notify appropriate colleagues of matters to be considered.
• Prepare employee separation notices and related documentation.
Payroll Function:
• Generate Personnel Action Notice (PAN) forms and submit to the Compensation and Payroll departments.
• Process pay adjustments, PTO and OT time entry for payroll processing.
• Prepare and submit off-cycle check requests.
• Complete and file unemployment compensation information requests.
Benefits Function:
• Compile and maintain an adequate supply of New Hire Packets.
• Conduct New Hire Orientations.
• Work with Corporate Benefits department to coordinate annual Open Enrollment, administer group health plans, and resolve elevated issues.
Recruitment Function:
• Open requisitions in Taleo and follow up on approvals as necessary.
• Send new hire packets to on-boarding employees through Taleo.
Required Competencies/Skills:
• Strong organizational skills, follow through/up and ability to multi-task a must.
• Demonstrated ability to remain calm under pressure.
• Excellent communication skills with the ability to speak effectively before groups of customers or employees of the organization.
• Ability to be "hands-on" in work and in providing support to the entire management team.
• Comfort with change.
• Knowledge of Microsoft Office (Word, Excel, PowerPoint).
Special Requirements/Preferences:
• 1-2 yrs HR experience
• Ability to understand and serve employee populations with a broad range of styles and business cultures
• Flexible to work overtime
• Knowledge of ADP payroll systems or other Human Resources Information System strongly preferred
• Experience and understanding of the music and entertainment business preferred.
Education Required/Preferred:
• Bachelor’s degree preferred or equivalent experience.
Our Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national Origin, alienage or citizenship, disability, marital status, familial status, military or veteran status, or any other legal recognized protected basis under federal, state or local laws, regulations or ordinances.
Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws and the Company complies with all applicable reasonable accommodation requirements which such laws may require. Accordingly, please inform the Company’s Human Resources representative if you need an accommodation in order for you to complete any employment application-related forms or otherwise to participate in the application or selection process for the position for which you are applying. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity and will enable applicants to participate in the application and selection process and for employees to perform the essential functions of their jobs without imposing undue hardship on our Company. The Company also will make reasonable accommodations to an applicants or employee’s religious beliefs and practices as may be required by law, unless an undue hardship would result.