Executive Assistant to SVP Promo
Warner Music Group
Nashville, TNThis was removed by the employer on 10/1/2014 1:44:00 PM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Marketing Category
Browse the Music Category
Search for Executive Assistant to SVP Promo jobs in Nashville-TN
Search all Executive Assistant to SVP Promo postings
Full Time Job
WMN - Warner Music Nashville LLC
High Level Job Description:
The Executive Assistant is responsible for providing excellent administrative support to the SVP of Promotion.
Detailed Job Description/ Responsibilities:
• Schedule and prioritize all appointments and meetings for SVP. Keep him abreast of times, locations, directions, changes, etc.
• Book travel for SVP and other occasional travel for staff, artists, and radio winners.
• Answer phones, maintain files, fax, e-mail for department
• Keep expense reports for SVP and the Promotion department meeting card.
• Request POs for all department expenses and liaise with vendors to ensure proper invoice submission.
• Funnel and track all promotion teams’ radio information back to SVP.
• Awareness and support of all radio promotion events with artists.
• Manage office when SVP is away on business (keeping him informed and up-to-date about all important information, phone calls, mail, etc.).
• Distribute weekly charts and tracking to SVP and other designated parties.
• Assist in servicing country radio stations and maintaining station database.
• Stay current on department’s artist travel, promotion plans and internal budget sheets.
• Maintain bi-weekly electronic time sheets for self (Etime) and support SVP in approving the department’s timecards.
• Order and coordinate promotional lunch on Mondays for department, and as needed.
• Act as a department liaise between different departments
• Participate in industry events, such as CRS, CMA week, CMA Music Festival, etc., as required by supervisor.
• Organize and distribute promotional mailings.
• Order office supplies for department.
• Support Promotion Coordinators in intern interview processes: Identifying, interviewing, hiring, and managing.
Required Competencies/Skills:
• Knowledge of country artists and their music is required.
• Must have general computer skills and a working knowledge of Microsoft Office with emphases in Word, Excel, and Outlook
• Must possess ability to maintain confidentiality at all times
• Must have excellent problem solving skills
• Must possess high level of integrity and discretion with regard to confidential matters
Special Requirements/Preferences:
• 0-2 years music business/marketing/sales background desired.
Education Required/Preferred:
• Must have a high school level education, or its equivalent. Some college preferred.
WMG is an equal opportunity employer. All of our employment decisions (e.g., recruiting, hiring, training, promoting, compensating and terminating) will be made in accordance with applicable laws and regulations. Moreover, we will apply our employment decisions without regard to race, religion, national origin, color, sex, age, marital status, sexual orientation, disability, veteran status or any other category protected by the laws of the applicable country or local government.