Executive Assistant
Warner Music Group
Nashville, TNThis was removed by the employer on 10/9/2014 9:44:00 AM PST
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Full Time Job
High Level Job Description:
The Executive Assistant will be responsible for providing support and assistance to VP, Head of Business & Legal Affairs and SVP, Talent Management and in day to day operations.
Detailed Job Description/ Responsibilities:
• Contract Administration
• Option tracking and exercise
• Roster maintenance/ artist agreement distribution and upload
• Prepare Contract summaries
• Handle Side artist clearances- in and out
• Procure Synch request approvals/ rights inquiries
• Prepare Gratis licenses/ no objection letters/ festival waivers (using template)
• Contest rules (using template)
• Schedule and prioritize all appointments and meetings. Keep supervisors apprised of times, locations, directions, changes, etc.
• Prepare weekly schedules and update throughout week, keeping supervisors apprised of all pertinent information.
• Receive all incoming calls and serve as source of information and “clearinghouse” for all callers. Handle all voicemail messages, maintain call sheets.
• Coordinate travel arrangements including air, hotels, transportation, and rental car. Execute Travel Authorizations. Schedule out of town meetings and handle changes as they occur. Prepare detailed itinerary for each trip. Manage and schedule travel changes as needed.
• Manage office when supervisor(s) away on business (keeping him/her informed and up-to-date about all important information, phone calls, mail, etc.). Interact with business associates in his/her absence.
• Prepare and submit expense reports.
• Handle all correspondence; sort and prioritize daily mail; check e-mails regularly and respond or forward information as needed in a timely manner; set up/coordinate meetings, conference calls, interviews.
• Organize luncheons and special events as needed; order lunch as needed.
• Fax, make copies, shred; maintain updated files; order and keep office supplies stocked.
• Create & submit check requests
Required Competencies/Skills:
• Must have general computer skills and a working knowledge of Microsoft Office with emphases in Outlook, Word, and Excel
• Strong communications skills
• Ability to multi-task
• Must possess ability to maintain confidentiality at all times; must have high integrity and discretion with regard to confidential matters;
Special Requirements/Preferences:
3-5 years’ experience as executive assistant desired. Legal experience and music business knowledge a plus. Or a satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of the position.
Education Required/Preferred:
A high school level education or its equivalent.
WMG is an equal opportunity employer. All of our employment decisions (e.g., recruiting, hiring, training, promoting, compensating and terminating) will be made in accordance with applicable laws and regulations. Moreover, we will apply our employment decisions without regard to race, religion, national origin, color, sex, age, marital status, sexual orientation, disability, veteran status or any other category protected by the laws of the applicable country or local government.